Administrative Assistant

Administrative Assistant
Duration: 3 month contract
Pay: $27.00/hour - $30.50/hour
Location: Livermore - onsite 1 day per week

TOP THINGS
1) Attention to detail
2) Organization
3) Customer Service
4) Ownership

TOP SKILL SETS
1) Project coordination
2) Systems data and tech proficiency
3) Process management
4) Problem solving

Position Summary
Under the direction of Academy leadership, supports company-wide learning efforts and focuses on the operational and logistical tasks within the end-to-end process. This position will work closely with Curriculum and Delivery teams, training participants, Lines of Business, and other Operations staff.

Job Responsibilities
• Order, produce and prepare training materials and procedural documents
• Assist with sending course communications such as reminder emails, notifications and registrations
• Responds to various inquiries from internal and external customers and ensures timely response.
• Participate in project or ad hoc requests as needed (i.e. filing, scanning documents, producing materials, coordinating meetings, and entering data)
• Navigate systems to research course details (e.g. look up session schedules, enrollment and other details; access and print rosters; and pull basic reports such as Sessions, Enrollment and Completion reports)
• Coordinate logistics such as catering, room booking and room set-up
• Manage and track inventory, cost and assets, including the processing of charges in Expense Reporting System

Knowledge, Skills, Abilities and (Technical) Competencies
Knowledge of Microsoft Office Products-for example, Excel, Word, Power Point, and Visio-as needed to perform at the job level
• Competency in taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm
• Competency in developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences
• Competency in consistently achieving results, even under tough circumstances
• Ability to lift up to 30 lbs
Competency in adapting approach and demeanor in real time to match the shifting demands of different situations
• Competency in building partnerships and working collaboratively with others to meet shared objectives and deliver customer-centric solutions
• Competency in making good and timely decisions that keep the organization moving forward decisions that keep the organization moving forward
• Knowledge of Microsoft Office Products-for example, Excel, Word, Power Point, and Visio-as needed to perform at the job level
• Competency in planning and prioritizing work to meet commitments aligned with organizational goals
• Competency in actively learning through experimentation when tackling new problems, using both successes and failures as learning fodder
• Competency in making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems

Benefits: (employee contribution)
• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Life insurance
• Retirement plan

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.