Office Services Coordinator

Job Description

Job Description

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Ascension Global Staffing & Executive Search is seeking a versatile, proactive, and service-oriented Office Services Coordinator to support the day-to-day operations of a fast-paced professional office environment. This individual will play a key role in ensuring the office runs smoothly while delivering exceptional service to attorneys, staff, clients, and visitors.

The ideal candidate is polished, organized, detail-oriented, and thrives in a collaborative environment where professionalism and client service are top priorities.

Key Responsibilities

Front Desk & Client Services

• Greet clients, visitors, and vendors in a professional and welcoming manner
• Answer, screen, and direct incoming phone calls efficiently
• Assist guests with locating attorneys and staff members
• Maintain a polished and professional reception area at all times

Office Operations & Administrative Support

• Coordinate incoming and outgoing mail, packages, faxes, and deliveries
• Order, monitor, and replenish office and kitchen supplies
• Assist with copying, scanning, printing, filing, and general administrative support
• Schedule conference rooms and prepare meeting spaces for internal and client meetings
• Arrange refreshments and catering for meetings and events as needed

Facilities & Equipment Coordination

• Assist with maintenance and repair requests for office equipment and facilities
• Coordinate with vendors and building management when necessary
• Support office organization and operational efficiency initiatives

Technology & Meeting Support

• Provide basic Audio/Visual support for conference room meetings and presentations
• Assist with setting up video conferences and presentation equipment

Additional Administrative Duties

• Assist with travel arrangements and appointment scheduling as needed
• Support attorneys and administrative staff with special projects and day-to-day office needs
• Maintain professionalism, confidentiality, and strong attention to detail in all interactions

Qualifications

• High school diploma or GED required
• Prior experience in office services, reception, hospitality, or legal administration preferred
• Law firm or professional services experience is a plus
• Familiarity with legal terminology, filing systems, and legal documents preferred
• Basic knowledge of Audio/Visual technology and conference room systems
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite and office equipment, including printers, scanners, and copiers
• Excellent organizational and multitasking abilities
• Professional demeanor with exceptional interpersonal skills

What the Firm Offers

• Competitive compensation package
• Paid parking or Metro Pass
• Professional and collaborative work environment
• Opportunity to grow within a highly respected legal organization