Hybrid Executive Assistant to Co-Founders of Consulting Firm, Chicago, IL

A rapidly growing consulting firm that has been in business for 5 years is looking for an Executive Assistant to support the Co-Founders. The company has offices in Chicago and NYC and has 20 employees. This is a new position. The role is hybrid: 4 days in office, Fridays remote. The culture is entrepreneurial and friendly. Dress code is business casual. The EA will also perform basic office manager duties.

About the Job:

¨ Coordinate and prioritize meetings for the executives

¨ Vet and prioritize the executive's emails: flagging what needs attention, and helping execs stay responsive

¨ Maintain busy calendars and prioritize on the executive's behalf

¨ Prepare materials for meetings: agendas, reminders, materials, notes, next steps

¨ Own executive task tracking and follow-up, ensuring priorities, commitments, and deadlines are completed

¨ Manage up on behalf of execs: keep team on track

¨ Serve as the first point of contact for the executive office including client contact

¨ Assist with preparation and coordination of leadership meetings, strategic planning sessions, and company initiatives

¨ Help maintain CRM, contact databases, and client relationship information

¨ Coordinate logistics for all-company events and outings as needed

¨ Coordinate complex travel arrangements: including flights, hotels, transportation, agendas, and changes and create itineraries. Process expense reports

¨ Make personal appointments and reservations and book personal travel and research vacation options

¨ Office Manager duties: coordinate client gifting, order snacks/lunches for staff, order supplies for the office and be the point of contact with the building

¨ Some off-hour availability required

About You:

¨ Minimum of 6 years of experience supporting a c-level executive

¨ BA/BS from a college or university

¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨ Comfortable managing up and keeping busy executives on track without being overbearing

¨ Able to work independently without a lot of direction

¨ Strong communication skills: written and verbal

¨ Strategic thinker who remains calm when there are shifting priorities

¨ Understand the importance of confidentiality and trust when supporting Founders

¨ Polished, professional demeanor and the gravitas to interact with high-level executives

¨ Outstanding communication skills

Salary, Benefits (medical, dental vision), 401K, Paid Vacation

Hours: 8-5 or 8:30-5:30