Executive Legal Assistant

About the Firm We are a consumer protection law firm located in the Financial District of New York City, providing representation to consumers who have been harassed or otherwise deceived by creditors and debt collectors. With our growing firm, we offer you the opportunity to develop your career in a practice that is rich in variety and challenges. Position Summary Office Manager / Administrative Coordinator – Chicago Office. Candidates must be currently based in Chicago. This role is ideal for someone highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment. Key Responsibilities Manage high-volume scheduling and calendar coordination for attorneys. Oversee day-to-day office operations. Help develop consistent templates for office use and format presentations for the Managing Attorney. Order and maintain office supplies and equipment. Serve as a central point of contact for administrative needs. Maintain a high-functioning workspace through smart organization, supply management, and essential errand coordination. Bring team members together by planning inclusive internal celebrations and cultural milestones. Facilitate the transition to a paperless environment by scanning and uploading all physical mail to the case management platform. Support the paralegal workflow by assisting with file organization and administrative tasks during peak periods. Handle daily office logistics and ad-hoc tasks with a proactive, 'no task too small' mindset. Skills, Knowledge and Expertise 2–4 years of office management or administrative experience required. Strong organizational and multitasking skills. Experience handling heavy, high-volume scheduling. Ability to coordinate across teams, including IT and operations. Legal experience is not required. Benefits Competitive compensation commensurate with expertise and previous experience. Hybrid Work Environment. Training & Guidance. Medical, Dental & Vision Benefits. 401(k) Benefits with Employer Match. Paid Time Off (PTO). Pre-Tax Transit Benefits. Business Casual Dress Code. An incredible team of smart and supportive people! Job Information Application Deadline: 19 June 2026 Department: Litigation Location: Chicago Office Compensation: $26.00 – $28.00 per hour #J-18808-Ljbffr Law Offices of Robert S. Gitmeid & Assoc. PLLC