Senior Executive Assistant

Job Opening

Job Opening ID 9812

Date Opened 03/29/2025

Job Type Contract

Language Skills English

Location 3 months

Industry Technology

City New York

State/Province New York

Country United States

Zip/Postal Code 10001

Job Description

Job Description: · Performs a variety of secretarial duties and associated matters of general affairs to relieve General Manager, as well as other Managing Directors and department staff of clerical/administrative business details, including but not limited to, scheduling, preparing reports, answering phones, distributing mail/documents, maintains records or logs, filing, inputting data, monitoring documents, and other general office duties as assigned - all or a combination of the duties listed below. · Provides back-up support to other staff members as needed. · Organizes and coordinates projects as Duties and Responsibilities: · Plans and coordinates arrangements for business-related functions (meetings, conferences, receptions, VIP visits, regular periodic functions) at the 1271 AOA office location with a combination of work from home days. · Obtains necessary approvals for business trip applications; books and makes spur-of-the-moment changes to flight/hotel/transportation arrangements; processes expense reports. · Assists in the preparation of management reports, reconciliation, etc. Circulates reports for approval and keeps records accordingly. · Maintains positive relationship with internal/external customers while providing exemplary customer service. Responds promptly to inquiries from customers and other departments regarding transactions, policies, and procedures. · Plans, implements, and adjusts tasks to complete work accurately and on time. Sets priorities and adjusts workload to meet changing needs. · Provides back-up support to other staff members as needed including Credit Analysts. Cross-trains others on job related duties and assists others with administrative duties, as necessary. Participates in audit preparation (internal/external). · Assists with departmental projects and performs other duties as assigned. · Compliance: · It is the individual responsibility of every employee to maintain a current awareness and understanding of appropriate banking laws, regulations, internal policies, and procedures and to comply fully with those laws. · Understand that all questions and/or clarification about such rules and regulations should be directed to the Americas Legal Department and the Americas Compliance Department. · Attend Annual Compliance Training presented by the Americas Compliance Department. · Read and respond as necessary to all compliance-related reference and directive materials received. · Comply with the Bank's "Code of Conduct". Required Skills: · 3 years' experience or more · Bachelor's Degree · Good organization and planning skills. Ability to complete work accurately and on time. · Ability to work in a high-pressure environment with critical deadlines. · Capable of handling multiple tasks simultaneously, despite numerous interruptions. · Ability to establish priorities and complete tasks accurately in a timely basis. · Customer Orientation (internal/external). Excellent interpersonal skills with proven commitment to quality customer service. · Ability to meet customer needs, respond to customer inquiries in a respectful, helpful and responsive manner. · Ability to establish and maintain clear communication with customers. · Team Orientation. · Ability to work cooperatively with others. Capable of working well independently and in teams. · High level of diplomacy, tact, discretion, and confidentiality. · Ability to maintain a flexible attitude and approach towards assignments. · Ability to initiate and sustain relationships with other departments and to proactively solidify relationships, understanding the needs and challenges of peers. · Strong PC skills (word processing, spreadsheets, and databases), calculator and other standard office equipment to record, store and retrieve information. Proficient in PowerPoint, Excel and Word. · Fast learner of databases and internal systems. · Flexibility to work variable hours due to the workflow.