Office Manager

Description

About the Role & Hiring Manager

I'm Tal Adar, and I joined Zenity because I'm genuinely excited to grow the team, advance our vision, and push the technology forward. What drew me here was the caliber of the leadership team and a deep belief in what we're building, helping enterprises work more effectively in an AI-driven world.

As a leader, I value end-to-end ownership, accountability, and a relentless drive to improve, whether something is broken or simply has room to be better. Collaboration is core to how I work, and I bring that same expectation to everyone on the team. We operate with urgency and high standards, and I look for people who take real ownership, communicate proactively, and never stop asking how we can do it better.

About the role , this is an in office role, four days a week , and a great entry point into the tech startup world for someone hungry to learn and grow. You'll keep the office stocked, organized, and running smoothly, manage our vendors and building relationships, and help make Zenity a great place to work every day.

**This is a hybrid role in our NYC office**

About Zenity

Zenity is the leader in AI Agent Security and the first company to bring an agent-centric security platform to market. As enterprises accelerate AI agent adoption, we are establishing the security framework for how AI agents are secured and governed at enterprise scale.We deliver full-lifecycle visibility, governance, detection, prevention, and response for AI agents from build time to runtime, across SaaS, home-grown platforms, and end-user devices.

Backed by $180M+ in total funding, including a $125M Series C led by Norwest, with participation from SoftBank Vision Fund 2 and Microsoft's M12, Zenity is trusted by Fortune 500 and Global 2000 enterprises worldwide.

Join us in shaping how AI agents are secured at enterprise scale.

What You'll Do

Office Management

• Order and restock office snacks and drinks
• Order daily lunches and breakfasts for the team and for onsite visitors
• greet and manage visitors, clients, and candidates coming into the office, ensuring a smooth and professional experience from arrival to departure.
• Keep the kitchen and common areas stocked, clean, and organized
• Serve as the main point of contact for building management and other office vendors
• Manage vendor relationships and make sure services like cleaning, deliveries, and repairs run smoothly
• Track office related orders and costs
• Order gifts for employees for birthdays, work anniversaries, and other occasions
• Help set up and coordinate onsite events and team gatherings
• Take on ad hoc projects and requests as they come up. No two days look the same

Employee-Facing / Culture

• Serve as the first point of contact for employees and visitors, creating a welcoming office experience
• Support onboarding logistics for new hires (desk setup, welcome kits, office orientation, introductions)
• Plan and coordinate office events, team celebrations, and morale-boosting activities
• Address day-to-day employee questions or concerns related to the office environment, escalating to HR as needed

Cross-Functional Collaboration

• Partner with HR/People team on employee experience initiatives
• Coordinate with IT for new hire equipment setup and office tech needs
• Work with Finance on expense processing, vendor invoicing, and budget tracking

What Success Looks Like:

• The office never runs out of the basics. Snacks, drinks, and coffee are always stocked
• Vendor and building issues get handled before anyone else notices there was a problem
• Employees feel taken care of, from lunch to birthday gifts to a clean, organized space
• You are proactively flagging what could run smoother instead of waiting to be asked

Requirements

• 1-2 years of office management, administrative, or operations experience. Startup experience is a plus but not required
• Managed vendors, ordering, or the day to day logistics for an office or team
• Juggled multiple priorities at once without letting the details slip
• Strong communication and collaboration skills across technical and non technical stakeholders
• Ownership mindset with accountability for outcomes, not just activity
• Highly organized, with strong follow through on the details that keep an office running
• Comfortable managing multiple vendors, orders, and moving pieces at once
• Proficiency in Google Workspace

Interview Process

Our interview process is designed to be transparent, conversational, and focused on real-world experience.

• Recruiter Screen (30 minutes) - Learn more about Zenity of course! And we'll get to know you, including how you collaborate, how you work, and how your values align with ours.
• Hiring Manager Interview (45-60 minutes) - A deeper conversation about your experience, approach, and how you think about the work.
• Department Head Interview (45 minutes in-person) - A conversation with our Chief of Staff about the bigger picture, where we're headed, and how this role fits into it.

Zenity is proud to be an equal opportunity employer. We enable enterprises to adopt AI agents securely and at scale, and that starts with building a team that reflects a wide range of perspectives and experiences. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, age, veteran status, or any other protected characteristic.

We're committed to creating an inclusive environment where talented people can do their best work, securely, confidently, and with impact.

Compensation

The expected base salary range for this role is $75,000-$95,000 depending on experience, skills, and location. In addition to base compensation, this role may be eligible for equity and performance-based incentives.