ADMINISTRATIVE ASSISTANCE-REMOTE POSITION

Applications to be submitted by August 12, 2026

Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions).

OPH) Office of Public Health

Health Research, Inc. is seeking an Administrative Aide to provide administrative support to the Program Team, within the Division of Public Health Infrastructure, managing and coordinating outreach and technical assistance activities in support of public health workforce awareness. Responsibilities will include handling and coordinating staff calendars, assisting with processing Executive Deputy Clearance (EDCs), Internet/Publication Request Forms (IPR's), assisting with creating, reviewing and editing formal correspondence/documents; engaging with vendors including but not limited to Zoom, SurveyMonkey, handling purchase orders, organizing SharePoint for the program, and perform other related duties as assigned.

Bachelor's degree in a related field; OR an Associate's degree in a related field and one year of general office, secretarial, or administrative experience; At least three years of general office, secretarial, or administrative experience in a community based, government or public health setting

Experience maintaining tracking and/or project management software and systems

Experience using Microsoft Teams, SharePoint, Webex, Zoom, and Momentive Software Applications. (Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.

Travel up to 10% of the time will be required.

The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: This position is eligible for a hybrid work schedule, with a combination of onsite and remote work.

Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans

Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRIplays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.

Health, dental and vision insurance - Several comprehensive health insurance plans to choose from;

Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit;

Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave;

Tuition support - Assistance is available for individuals pursuing educational or training opportunities;

Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses;

Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally;

At HRI, the nature of hybrid and onsite work varies by position. Managers determine the specific telecommuting expectations for each role based on operational needs and job responsibilities. If designated as hybrid, you will divide your time between working remotely and reporting onsite. Regardless of telecommuting status, all HRI employees must live within a reasonable commuting distance of their official work location and must reside in one of the following states: