Executive Assistant

Corporate & Institutional BankingCorporate & Institutional Banking ("CIB") offers clients capital markets, financing and advisory services. It is a globally recognized leader in many areas of expertise including structured financing and derivatives, across a variety of asset classes.Financial Institutions Coverage ("FIC") is a global coverage organization reporting directly to the Head of CIB. FIC is responsible for the origination, development and management of trusted global client relationships that thrive. FIC aims to be recognized as strategic client advisors, focusing on a "One Bank Approach" to protect and build existing client wallet share, while selectively attracting new high potential clients. FIC also seeks to globalize client relationships through building strong cross-selling between regions and business lines, such as Global Markets and BNP Paribas Securities Services business ("2S"). FIC is committed to act as champions for BNP Paribas' Sustainability and Digital agendas with clients, and to be the first line of defense for the firm from a regulatory, risk and compliance perspective.Globally, FIC is organized in three regional hubs (London, New York, Hong Kong) with over 240 professionals worldwide, based in over 30 countries. FIC is focused on five institutional client sectors Insurance, Banks & Financial Intermediaries, Investors (Hedge funds, Asset Managers and Pension funds), Official Institutions (including Central Banks and Sovereign Wealth Funds) and Financial Sponsors. As the activities of institutional clients converge across sectors (Insurers/asset managers; financial sponsors/insurance, etc.) the sector bankers dynamically collaborate to ensure the firm understands and is responsive to the client needs as these evolve.Candidate Success Factors:Candidates are measured on the following four performance drivers, which will dictate how individual impact is considered on the Americas platform:Results and Impact Able to influence peers and team.Demonstrates good judgement when making decisions of high complexity and impact.Exercise appropriate autonomy in the execution and delivery of work.Responsible for driving outcomes, which have meaningful effect on team or department.Leadership and Collaboration Creates trust with colleagues.Acts in leadership capacity for projects, processes, or programs.Client, Customer and Stakeholder Focus Able to build relationships with a mix of colleagues and clients.Interacts regularly with management and department leaders.Demonstrates the ability to influence stakeholders at the team level.Compliance Culture and Conduct Takes full responsibility for personal actions and demonstrates courage in facing problems and conflicts.Perceived as a person of high moral character; upholds corporate values and displays high ethical standards.Responsibilities:Calendar Management – complex agenda and setting of meetings across all time zonesSchedule and track client meetings and support, including Board and Regulatory meetingsDomestic & International Travel arrangements; expense claims, expedited travel servicesCoordinate webcasts, video and telepresence conferences as neededPreparation and coordination of departmental meetings, events, and Town Halls.Creating, editing and preparation of emails, organization charts and presentations.Managing logistics for visitorsAssist with the onboarding process of new hires and transfer candidates.Ordering, replenishment, arrangement and distribution of departmental supplies.Management of incoming and outgoing phone calls and communicationsMaintain current e-mail distribution lists in OutlookModification and distribution of departmental reports.Completion of any reasonable projects or tasks, as requested by management.Manage principals' inbox/outbox with extensive follow up as needed Utilize several applications, both proprietary systems and the Microsoft Office SuiteMinimum Required Qualifications:A minimum of 2 + years of relevant experience.Excellent calendar management skills, including the coordination of complex executive meetings.Well organized, detail oriented, flexible and enjoy the administrative challenges of supporting executive level employees.Experience handling confidential materials at all levels.Undergraduate degree in related business field of study.Knowledge of administrative and clerical procedures and systems, such as MS Word, Excel & PowerPoint.Experience in coordinating travel (both Domestic & International) & extensive experience in expense reporting.Knowledge of principles and processes for providing customer and personal services.Demonstrated ability to quickly learn and become proficient with a wide range of software applications, including both proprietary systems and the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).Preferred Qualifications:Bachelor's degree preferred.FINRA Registrations Required:Not ApplicableSEC Security-Based Swap Dealer Associated Person:Not ApplicableWhile the description above describes our ideal candidate, we encourage applicants to apply even if they do not fully meet the complete list of qualifications noted.The expected starting salary range for this position is between $85,000 to $110,000 annually. The actual salary may vary based upon several factors including, but not limited to, relevant skills/experience, time in role, base salary of internal peers, prior performance, business line, and geographic/office location.In addition, our comprehensive benefits package aims to support our employees in various aspects of their lives. From healthcare and wellness programs to retirement plans and childcare services, we prioritize the well-being and growth of our employees. Our benefits include medical, dental and vision coverage, a 401(k) Savings Plan, backup childcare, life, accident and disability insurance, mental health support and paid time off. Additional details about our benefits offerings, inclusive of eligibility for a discretionary bonus, will be provided during the hiring process.About BNP Paribas:BNP Paribas is a leading bank in Europe with an international reach across the US, EMEA and APAC. It has a presence in 65 countries, with nearly 190,000 employees. The bank employs over 3,500 people in offices in the US across 10 states including New York, Jersey City, Chesterbrook, PA, San Francisco, Boston, Chicago, Denver, Miami, and Washington, DC. BNP Paribas has built a strong and diversified presence to support its client base. We continue to grow and strengthen our commitment to the US market through our Corporate & Institutional Banking activities. We are one of a few non-US banks to offer a full value chain for our clients, from trading to financing, and clearing and custody in the US with the international footprint and capacity to deliver both globally and locally. Leveraging the strength of our European roots, our network can support clients in virtually every region of the world, enabling more connectivity and efficiency wherever our clients conduct business. We take pride in our expertise and our ability to adapt while constantly looking ahead to create a more sustainable world.As an international company with a global footprint, the unique cultures and viewpoints of our team members are an integral part of the fabric of BNP Paribas. We are a company with a purpose - to be a responsible and sustainable global leader. We aim to create an environment where our employees feel empowered to drive change, make an impact and be true to themselves. We employ talented individuals from a wide variety of backgrounds, locally and globally, and are inspired by our employees who help us in cultivating a diverse, equitable and inclusive workplace through initiatives such as our Diversity, Equity & Inclusion (DEI) Leadership Forum and Employee Resource Group (ERG) communities. We strive to be a workplace where all team members can grow and thrive and offer robust training, development, and mentoring opportunities to make that vision a reality. Our leaders are deeply committed to DEI and highly accessible to our employees, consistently soliciting feedback on how we can continue to support our employees to reach their highest potential.BNP Paribas. The Bank for a Changing World - Paribas is committed to providing a work environment that fosters diversity, inclusion, and equal employment