Executive Administrative Assistant

Infrastructure Finance & Advisory Executive AssistantBecome an integral part of the Infrastructure Finance & Advisory team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.As an Executive Assistant in Infrastructure Finance & Advisory, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.Job responsibilitiesMaintain complex and detailed calendarsManage the coordination and logistics of both internal and external meetingsArrange and coordinate complicated domestic and international travelOrganize all aspects of internal and external events, including catering and transportationProcess invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelinesAssist with staff on-boarding and off-boarding, which includes requesting equipment setup and system accessProduce high quality emails and messages to individuals at all levels of the organizationMaintain department documents, including current organizational charts and Executive Bio'sHandle regular activities without prompting, and advise in advance with issues or delaysAssist in editing spreadsheets and presentations, including printing and binding, for client meetingsRequired qualifications, capabilities, and skillsAt least five years of administrative experienceAdvanced ability to organizeDiscretion and good judgment in confidential situations, and proven experience interacting with senior managementStrong interpersonal, written, and oral communication skillsStrong proficiency in Microsoft OfficeExcellent telephone etiquette and ability to manage competing priorities i.e. calendar managementPreferred qualifications, capabilities, and skillsExperience supporting at the Managing Director level (or equivalent) or aboveCollege degree is a plusNote: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.