Executive Assistant

Executive Assistant

We're seeking an Executive Assistant to support senior executives based out of our Boston office. The EA must be highly resourceful and enjoy working within an entrepreneurial environment that is mission and results driven and community oriented. At the same time, the candidate must be highly organized and professional, with experience interacting with senior executives and high net worth individuals, and able to carry out their duties in an independent manner. The ideal individual will have the ability to exercise good judgement and self-motivate in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to prioritize and balance multiple projects and tasks. The EA must be able to work under pressure, at times, to handle a variety of regional and corporate activities and confidential matters with discretion.

While the primary focus of the role is administrative support, there will opportunities over time to take on additional coordination responsibilities and support departmental initiatives.

This role is based on-site in our vibrant Boston office. Standard hours begin around 7:30 a.m., with some earlier starts required based on team meetings. Our Boston headquarters offers free parking, an on-site gym, a cafeteria, and other amenities that contribute to a welcoming culture and distinctive workplace environment.

Responsibilities

• Perform a variety of administrative duties, such as typing reports and memos, maintaining computer database, files and performing advanced administrative tasks for top executives
• Perform duties of a highly confidential nature
• Schedule Executive travel arrangements
• Maintain Executive calendar; coordinate appointments, events and meetings
• Maintain Executive email
• Compose correspondence, reports, forms, and other documents independently
• Develop and maintain computerized spreadsheets and databases to enter information and generate reports
• Communicate effectively with others individually as well as in small and large groups
• Organize and plan work to meet deadlines
• Establish and maintain working relationships with Executives, Department Heads and Project Management, staff in other departments, and subcontractors & clients
• Coordinate and attend management meetings, responsible for distribution of agendas, compiling of papers, minutes and document management
• Interpret and apply policies and procedures within limits of authority
• Support special projects by:
  • Identifying problems and implementing or recommend solutions
  • Organizing, prioritizing, and coordinating assignments
  • Identify and analyze critical issues and recommend solutions to problems

Growth Opportunity

• Gain exposure to Suffolk and Suffolk Tech's leadership team.
• Develop knowledge of the construction industry and and venture capital space.
• Expand responsibilities over time through increased involvement in operational initiatives.

Qualifications

• Bachelor's degree and 4+ years of related experience
• Knowledge of principles and practices of business and managing personnel
• Basic research methods and techniques
• Computer applications used in general office settings, including word processing, spreadsheet, database management, email and internet search engines
• Basic Math and standard English grammar and usage
• Good written communications
• Construction or venture capital experience helpful, but not necessary and/or required departmental experience necessary
• Technology experience helpful, but not necessary
• Candidate must possess Suffolk's Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring
• Must be able to work independently with minimum supervision, use independent judgment and leadership techniques
• Must be tactful and use discretion
• Able to work effectively as part of a team and productively maintain confidentiality of information

Working Conditions

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

EEO Statement

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.

Compensation Information

Where required by law, pay ranges can be found in Suffolk's job postings. Base Salary for this position is just one component of Suffolk's total rewards package for employees. Actual salaries may be based on several factors including, but not limited to, a candidate's skill set, experience, education and other qualifications. Suffolk offers a comprehensive benefits package as part of its overall total rewards strategy. Salary ranges are reviewed regularly to reflect market trends.

About Suffolk

Suffolk is a national enterprise that builds, innovates and invests. Suffolk is an end-to-end business that provides value throughout the entire project lifecycle by leveraging its core construction management services with vertical service lines that include real estate capital investment, design, self-perform construction services, technology start-up investment (Suffolk Technologies) and innovation research/development.

Suffolk America's Contractor is a national company with more than $5.0 billion in annual revenue, 2,600 employees, and main offices in Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. Suffolk manages some of the most complex, sophisticated projects in the country, serving clients in every major industry sector, including healthcare, life sciences, education, gaming, transportation/aviation, government, mission critical and commercial. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR's list of "Top CM-at-Risk Contractors." For more information, visit

At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That's why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially.

Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more. For more information, click here.