Executive Assistant
Massachusetts General Hospital
What's In It for You?
- Commuting: 50% discount on MBTA passes
- Tuition Assistance: Up to $5,250/year for FT hires who have worked continuously for 3+ months before course begins
- Medical, Dental & Vision Insurance: Starts day 1
- PTO: up to 30 days annually for FT new hires including hospital holidays
- Retirement: A hospital funded pension plus a 403(b) with company match
- Manage complex calendars, schedules, meetings, and appointments for research leadership and faculty.
- Coordinate travel arrangements, conference registrations, and expense reimbursements.
- Prepare presentations, reports, correspondence, meeting materials, and faculty documentation, including CVs and biographical sketches.
- Serve as a liaison between the Vincent Center for Reproductive Biology, the Ob/Gyn Department, and other hospital departments.
- Coordinate departmental meetings, seminars, guest speaker visits, and research events, including logistical planning, room reservations, catering, and communications.
- Maintain departmental communications, websites, restricted-access lists, and administrative records.
- Support office operations, including supply ordering, equipment management, vendor coordination, and facilities requests.
- Assist with recruitment, onboarding, offboarding, interview scheduling, and other human resources activities for research staff.
- Support research administration efforts by maintaining faculty bibliographies, assisting with literature searches, and helping prepare materials for grant submissions, presentations, and scientific meetings.
- Troubleshoot day-to-day administrative issues and identify opportunities to improve organizational processes and operational efficiency.
Vacancy posted 3 days ago
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