Executive Assistant, Business Affairs (NYC or LA)

#WeAreParamount on a mission to unleash the power of content… you in? We’ve got the brands, we’ve got the stars, we’ve got the power to achieve our mission to entertain the planet – now all we’re missing is… YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter – both for our audiences and our employees – and aim to leave a positive mark on culture. This position provides high-level administrative and operational support to members of the Business Affairs team for Paramount Television Studios. This role ensures the smooth functioning of a bi-coastal team that includes a SVP, VP and Counsel by managing schedules, coordinating communications between internal departments and external key collaborators, and assisting with legal and business documentation in a professional manner at all times. Responsibilities Manage calendars, prioritize meetings, and coordinate communications across varying internal departments and external partners. Screen and respond to calls/emails; draft, review, and manage correspondences, including memos and meeting agendas. Schedule internal and external meetings, including with agents and external legal teams. Support BA team in strategic priorities and monitor and prioritize incoming requests, ensuring timely responses and follow-ups. Anticipate executive needs and proactively resolve scheduling conflicts or operational bottlenecks. Assist BA team by updating internal deal trackers, and supporting the workflow of information to internal and external teams on a timely basis, including managing key documents for specific projects, and preparing and reviewing deal documents, as needed, including obtaining signatures. Research and prepare materials and charts for specific projects, including drafting letters. Maintain organized filing systems (digital) for contracts and sensitive materials and pull documents upon BA request. Prepare and track expense reports. Coordinate IT setup and logistics for meetings and team events. Assist with department initiatives and cross-functional projects. Basic Qualifications 3+ years of administrative experience supporting senior executives; entertainment industry experience strongly preferred. Proficiency in Microsoft Office Suite; familiarity with DocuSign and contract management tools. Proven ability to manage databases and electronic filing systems. Additional Qualifications Bachelor’s degree or equivalent experience preferred. Fantastic organizational and time-management skills. Strong written and verbal communication; ability to draft professional correspondence. High level of discretion and confidentiality. Ability to multitask and prioritize in a fast-paced environment. Additional Information Hiring Salary Range: $52,000.00 - 60,000.00. The hiring salary range for this position applies to New York City, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement. Paramount is an equal opportunity employer (EOE) including disability/vet. At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access as a result of your disability. You can request reasonable accommodations by calling View phone number on click.appcast.io or by sending an email to View email address on click.appcast.io. Only messages left for this purpose will be returned. #J-18808-Ljbffr Paramount