Administrative Assistant / Receptionist

Job Description

Job Description

Receptionist / Administrative Assistant

Location: South Deerfield, MA
Pay: $25.00 - $30.00 per hour
Job Type: Temporary-to-Hire
Schedule: Full-Time | Monday-Friday, 7:00 AM - 4:00 PM

Position Summary

We are seeking a professional and organized Receptionist / Administrative Assistant to join our team in South Deerfield, MA. This temporary-to-hire opportunity is ideal for someone who enjoys working in a fast-paced office environment while serving as the first point of contact for visitors, customers, and employees.

The ideal candidate is customer-focused, detail-oriented, and able to manage multiple priorities while providing exceptional administrative support across the organization.

Key Responsibilities

• Greet and welcome visitors, customers, vendors, and employees in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls and emails to the appropriate departments.
• Maintain a clean, organized, and professional reception area, conference rooms, and common spaces.
• Process incoming and outgoing mail, packages, and deliveries.
• Schedule meetings, appointments, and conference room reservations.
• Provide administrative support including data entry, filing, scanning, copying, and document preparation.
• Assist with travel arrangements, calendar management, and expense reports as needed.
• Order and maintain office, kitchen, and administrative supplies.
• Support new employee onboarding by preparing materials and coordinating logistics.
• Maintain company files and confidential records in accordance with company policies.
• Prepare reports, presentations, correspondence, and other business documents.
• Coordinate office meetings, employee events, and company activities.
• Collaborate with multiple departments to support daily administrative and operational needs.
• Handle sensitive and confidential information with discretion and professionalism.
• Perform additional administrative and clerical duties as assigned.

QualificationsRequired

• High school diploma or equivalent.
• Minimum of 2 years of experience in a receptionist, administrative assistant, or office support role.
• Excellent verbal and written communication skills.
• Strong customer service and interpersonal skills.
• Exceptional organizational and time management abilities.
• Ability to prioritize multiple tasks and work efficiently in a fast-paced environment.
• Professional demeanor with strong attention to detail.
• Ability to work independently as well as collaboratively within a team.
• Strong problem-solving skills and sound judgment when handling daily responsibilities.

Preferred

• Associate degree.
• Experience working in a manufacturing or industrial office environment.
• Familiarity with ERP, HRIS, or office management software.

Technical Skills

• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience operating multi-line phone systems, printers, copiers, and other standard office equipment.
• Familiarity with scheduling software and calendar management tools.
• Experience with ERP or HRIS systems is a plus.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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