Executive Assistant (Strategy & GTS)

Executive Assistant

ASCAP is seeking an Executive Assistant to support both the EVP, Chief Strategy & Digital Officer and the SVP, Chief Technology Officer, with the flexibility to support other executives in the future. This position is a shared resource between the Strategy/Development & Digital and Global Technology Solutions Departments, based in our New York office. This role is responsible for providing day-to-day administrative support to both executives as well as assisting in coordinating various functions for their respective departments.

Areas of Responsibility & Accountability:

• Provide administrative support to the EVP, Chief Strategy & Digital Officer and SVP, Chief Technology Officer
• Interact and correspond with personnel at all levels within both ASCAP and external organizations, including senior management
• Prepare, organize, distribute, and revise written documents, packets, and correspondence as needed
• Provide calendar support and prioritize meetings, both internally and externally
• Attend key meetings, document action items, track deadlines, and follow up with attendees
• Coordinate travel arrangements, car rentals, and create itineraries and travel packets; occasional after-hours support needed when executives are traveling internationally
• Create expense reimbursement forms and track various business expenses
• Coordinate onsite and offsite meetings at both the team and department level
• Liaise with outside vendors to route and process invoices as necessary
• Create and maintain accurate files
• Operate at the highest level of confidentiality and ensure the integrity of sensitive information is maintained
• Provide administrative support for strategic initiatives, events, special projects, and specific department processes
• Help administer departmental collaboration tools, e.g. Slack
• Work collectively with administrative support staff to ensure coverage of cross-functional support infrastructure; answering phones, maintaining calendars, and booking travel

Qualifications & Requirements:

• Bachelor's degree
• A minimum of 3 years of professional experience; media/music/technology industry experience preferred
• At least 2 years of experience coordinating travel arrangements, both domestic and international
• Experience managing multiple calendars
• Exceptional written and verbal communication skills
• A creative problem-solver with strong/proactive organizational skills and impeccable attention to detail
• Ability to prioritize work responsibilities
• Ability to exercise good judgment and maintain the highest level of confidentiality
• Ability to multitask and handle shifting priorities and deadlines with grace and a positive attitude
• Ability to work well in a team environment
• Reliable and punctual
• Open to dynamic and flexible work hours
• High level of proficiency with MS Office (Excel, PowerPoint, Word) and Google Workspace
• Experience or interest in the media, entertainment, and technology industries preferred
• This position requires the incumbent to be in the New York City office for at least three days per week

Compensation/Benefits:

Besides providing a unique and dynamic work environment, there are a few other reasons you should consider ASCAP in your career planning. We also offer generous benefit options that are comprehensive and provide the flexibility that most employees want and need. These health care and financial plan options include the following:

• A choice of either network-only provider medical and dental plans or more flexible medical and dental plans where you can see providers in or out-of-network
• Vision plan that offers both in and out-of-network provider options
• 401(k) Plan that offers pre-tax, Roth, and an after-tax employee contribution option which includes a company match.
• An additional employer paid discretionary profit share contribution, regardless of your participation in the 401(k) Plan
• Generous time-off policy
• 12 company holidays
• Health care and dependent care flexible spending accounts
• Short-term disability insurance/salary continuation and long-term disability insurance
• Company provided basic life and accidental death and dismemberment insurance
• Employee gym discounts at select gyms
• Commuter benefits
• Voluntary pet health insurance
• Voluntary auto and homeowners insurance
• Voluntary employee, spouse, and dependent life insurance options
• Voluntary ID protection Coverage

Occasional travel for in-person meetings may be required.

ASCAP is an equal opportunity employer. All ASCAP employment decisions are made on the basis of individual qualifications and performance and not on the basis of race, national origin, ethnicity, sex, age, marital status, sexual orientation or preference, gender identity, genetic information, disability, handicap, color, creed, religion, veteran status, or any characteristic protected by applicable federal, state or local laws.

Please be aware that ASCAP is not a nut-free or other allergen-free workplace.

The anticipated base salary range for this position is $65,000 to $80,000 and will be determined on an individualized basis depending on several factors that are unique to each candidate including geographic location (due to differences in the cost of labor), skills, education and prior relevant experience.