Transportation/Food Service/Bookkeeping Secretary

Transportation/Food Service/Bookkeeping Secretary

Anticipated Transportation/Food Service/Bookkeeping Secretary Job Goal To ensure the safe, efficient, and compliant daily transportation and food service operations for district students; to maintain accurate financial and accounting records; and to provide high-quality clerical support for the board office. This dynamic position requires a highly organized professional who can balance logistical operations, financial record-keeping, and customer service.

Performance Responsibilities

• Transportation & Food Service Coordination
• Route Management: Plan, organize, and coordinate daily bus routes and schedules for district students, including specialized routing for special education and out-of-district placements.
• Free & Reduced Meal Programs: Coordinate the annual application process for the National School Lunch Program (NSLP), determine eligibility according to federal guidelines, and manage parent notifications.
• Compliance & Safety: Ensure total compliance with NJDOE transportation regulations and New Jersey Department of Agriculture school nutrition guidelines.
• Bookkeeping & Financial Support
• POS & Account Management: Monitor school lunch payment accounts (e.g., PaySchools), manage student balances, and oversee the collections process for delinquent accounts.
• Budget Tracking & Reconciliations: Assist the Business Administrator in maintaining accurate ledger entries, tracking departmental expenditures, and reconciling student activity/cafeteria accounts.
• Secretarial & Office Operations
• Central Office Operations: Greet visitors, answer phone calls, route inquiries, and maintain a welcoming, organized, and secure board office environment.
• Correspondence & Records: Prepare letters, memos, forms, and reports. Maintain organized filing systems for general office operations, student records, transportation logs, and NSLP audit trails.
• Data Entry: Utilize school management software (e.g., Genesis, Frontline) to update student data and transportation tracking.

Qualifications & Requirements

• Education: High School Diploma required; Associate's or Bachelor's degree in Business Administration, Accounting, or a related field preferred.
• Experience: Minimum of 23 years of experience in school transportation, food service administration, or bookkeeping, ideally within a NJ public school district.
• Technical Proficiency: Experience with school financial/accounting software (e.g., Genesis, Realtime). Familiarity with student information systems (e.g., Genesis) and lunch program software. Proficient in Microsoft Excel and Google Workspace.
• Key Skills: Strong mathematical aptitude and attention to financial detail. Ability to handle sensitive financial information (Free/Reduced lunch status) with absolute confidentiality. Excellent crisis-management and problem-solving skills.
• Required Clearances: Successful completion of a Criminal History Review Program (CHRP) background check. Compliance with the New Jersey First Act (residency requirements).

Salary Competitive, commensurate with experience and qualifications. $55,000 - $65,000

The PC Manchester Regional High District is proud to be an Equal Employment Opportunity and Affirmative Action employer. The district does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.