Hybrid Executive Assistant to Co-Founders of Consulting Firm, Chicago, IL

Executive Assistant

A rapidly growing consulting firm that has been in business for five years is looking for an executive assistant to support the co-founders. The company has offices in Chicago and NYC and has 20 employees. This is a new position. The role is hybrid: four days in office, Fridays remote. The culture is entrepreneurial and friendly. Dress code is business casual. The EA will also perform basic office manager duties.

About the job:

• Coordinate and prioritize meetings for the executives
• Vet and prioritize the executive's emails: flagging what needs attention, and helping execs stay responsive
• Maintain busy calendars and prioritize on the executive's behalf
• Prepare materials for meetings: agendas, reminders, materials, notes, next steps
• Own executive task tracking and follow-up, ensuring priorities, commitments, and deadlines are completed
• Manage up on behalf of execs: keep team on track
• Serve as the first point of contact for the executive office including client contact
• Assist with preparation and coordination of leadership meetings, strategic planning sessions, and company initiatives
• Help maintain CRM, contact databases, and client relationship information
• Coordinate logistics for all-company events and outings as needed
• Coordinate complex travel arrangements: including flights, hotels, transportation, agendas, and changes and create itineraries. Process expense reports
• Make personal appointments and reservations and book personal travel and research vacation options
• Office manager duties: coordinate client gifting, order snacks/lunches for staff, order supplies for the office and be the point of contact with the building
• Some off-hour availability required

About you:

• Minimum of six years of experience supporting a c-level executive
• BA/BS from a college or university
• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
• Comfortable managing up and keeping busy executives on track without being overbearing
• Able to work independently without a lot of direction
• Strong communication skills: written and verbal
• Strategic thinker who remains calm when there are shifting priorities
• Understand the importance of confidentiality and trust when supporting founders
• Polished, professional demeanor and the gravitas to interact with high-level executives
• Outstanding communication skills

Salary, benefits (medical, dental vision), 401K, paid vacation

Hours: 8-5 or 8:30-5:30