Administrative Assistant BSC

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The Lighthouse for the Blind, Inc. transforms the lives of people who are blind, DeafBlind, and blind with other disabilities. Through employment opportunities , we are a catalyst for empowerment. We foster self-confidenc e and instill a life changing affirmation that independence is possible . From our expertise in cutting-edge technology to our understanding of mobility, we help people who are blind and DeafBlind live fulfilling lives.

We believe everyone, no matter their vision abilities, deserves to experience the power of employment . Our goal for each person we reach is to ignite a fire of determination that is centered on the reality that blindness doesn't define who you are or how you choose to live .

We are currently seeking a person who identifies strongly with our mission and core values to join our team preferably in one of our Base Supply Center (BSC) locations to include: Seattle, WA, San Diego, CA, China Lake, CA, Fallon, NV, or Fort Irwin, CA.as an administrative assistant. This is an ideal role for someone who is organized with a high attention to detail , who has excellent Microsoft Office skills, experience using a POS system , with a strong understanding of Excel . and who is willing to learn while working on a team.

***This position offers hybrid remote schedule flexibility. Relocation applicants welcome to apply!

Purpose:

Performs a wide range of administrative tasks to support the Director of Operations and Website Coordinator. Facilitates the efficient operation of the organization.

Responsibilities:

• Schedules and coordinates appointments, meetings, events, and travel arrangements.
• Address e-commerce inquiries.
• General clerical duties including; photocopying, faxing, and mailing or shipping via FedEx.
• Reconcile expense reports.
• May prepare or assist with PowerPoint presentations.
• Assists with bids and quotes.
• Handle requests for information and data.
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Maintain office supply inventory and order supplies as required.
• Provide excellent customer service and address customer problems in a timely manner.
• Data input in POS software to include entering and updating customers info, gathering data on performance and assisting customers with password or other technical support.
• Act as the central point for issues concerning network connectivity and POS problems. Works with IT or other technical advisors and communicates problems, progress and solutions to all users.
• Audit and monitor certain business performance or processes that require oversight.
• Maintain procedures and systems such as filing and recordkeeping.
• Monitor AbilityOne mailbox, forward to appropriate personnel for handling.
• Month end reporting as required.
• Complete new vendor and supplier applications and all required forms.
• Other duties as assigned.

Minimum Requirements:

• High school diploma required, AA degree desired.
• Able to type minimum 45 WPM.
• Proficient in MS Office; Word, Excel, Outlook, PowerPoint
• Ability to communicate clearly and concisely; written and verbal.
• Honesty and discretion regarding sensitive or confidential matters.
• Excellent organizational, planning and project management skills.
• Ability to assess and solve problem.
• Attention to detail and accuracy.
• Flexible and adaptable.
• Customer service orientated.
• Must be able to lift up to 20lbs using safe lifting technics throughout shift.
• Ability to work under pressure.
• Commitment to Lighthouse Mission.
• Ability to work schedule as assigned.

Company benefits may include:

• 12 Paid Holidays per year
• Up to 17 days of Paid Time Off (PTO) per year
• Medical, Dental, and vision plans
• Long-term and short-term disability, AD&D
• Life Insurance
• 403(b) Retirement Plan with 6% employer match
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• Team Member Referral Bonus Program
• Paid Leave for Service Animal Training
• Focus on Upward Mobility
• Inclusive and Supportive Team Environment

Please note: Under the AbilityOne Program, The Lighthouse for the Blind, Inc. gives hiring preference to individuals who are legally blind. Any decision to disclose a disability by an applicant related to the hiring preference is completely voluntary. Requesting such information is also a part of our affirmative action efforts. Information that is disclosed will remain confidential. Also, your decision not to disclose disability status will not have a negative impact in the hiring process.

The Lighthouse for the Blind, Inc. is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, gender identity, race, creed, color, national origin, honorably discharged veteran or military status, the presence of any sensory, mental or physical disability, the use of a dog guide or service animal by a person with a disability, or any other characteristic protected by federal, state, or local law.