Administrative Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to support daily office operations in a university setting. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, assisting visitors and callers, and ensuring information is handled accurately. The role offers an opportunity to contribute to an academic setting by providing consistent front-office and clerical support.

Responsibilities:
• Manage day-to-day administrative activities to help the office run smoothly and efficiently.
• Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers.
• Welcome visitors and handle front-desk responsibilities in a courteous and service-oriented manner.
• Enter, update, and maintain records with a high level of accuracy and attention to detail.
• Prepare, organize, and file documents to support office operations and departmental needs.
• Coordinate general clerical tasks such as scheduling, correspondence, and routine office support.
• Monitor administrative workflows and assist with ongoing office processes as needed.• Prior experience providing administrative support in an office setting.
• Ability to handle inbound calls effectively and communicate clearly with a wide range of individuals.
• Strong data entry skills with consistent accuracy and attention to detail.
• Experience performing receptionist or front-desk duties in a detail-oriented environment.
• Proficiency with general office procedures, document management, and administrative tasks.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Reliable interpersonal skills and a customer-focused approach to daily interactions.