Administrative Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to support daily office operations for a real estate and property organization. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable managing front-office activities while keeping administrative records accurate and up to date. The role requires strong communication skills, attention to detail, and the ability to handle multiple priorities in a busy office environment.

Responsibilities:
• Welcome visitors and provide attentive front-desk support while creating a positive experience for clients and staff.
• Manage incoming phone calls, direct inquiries to the appropriate contacts, and take clear messages when needed.
• Perform a range of administrative support tasks to help maintain efficient day-to-day office operations.
• Enter, update, and verify information in office records and databases with a high degree of accuracy.
• Organize files, documents, and correspondence so that important information is easy to access and maintain.
• Coordinate routine office activities such as scheduling, paperwork handling, and general clerical support.
• Assist with receptionist coverage and respond promptly to in-person and phone-based requests.
• Support administrative processes that may involve updating records or documentation as office procedures evolve.• Experience providing administrative support in an office or business setting.
• Ability to handle inbound calls professionally and communicate clearly with a variety of contacts.
• Strong data entry skills with careful attention to accuracy and detail.
• Comfortable managing receptionist and front-desk responsibilities in a fast-paced environment.
• Proficiency with general office practices, document handling, and administrative coordination.
• Strong organizational skills with the ability to prioritize multiple tasks effectively.
• Dependable work style and professionalism when interacting with clients, visitors, and internal teams.