Corporate Administrative Assistant

Corporate Administrative Assistant

SAILS Washington is an innovative leader in delivering person-centered home and community-based services to individuals with intellectual and developmental disabilities. Our mission is to provide world class person-centered services, support and advocacy for individuals in positive and life-enriching environments. SAILS Washington takes a zero tolerance stance on abuse and neglect. Any allegations will be reported to the proper authorities. We are committed to the health and safety of the individuals we support. Our employees share a passion for making a positive impact in the lives of others. We are looking for individuals who share our mission, vision, and core values. All applicants are subject to a background check. Once a conditional offer is made and a background check has been completed, if SAILS Washington is concerned about a conviction that is directly related to the job, we reserve the right to withdraw the offer of employment.

This position is in our corporate office in Everett, WA. Remote or hybrid schedules are not offered for this position.

The corporate administrative assistant's role is comprised of but not limited to the following duties and responsibilities:

• Provides administrative support to ensure efficient operation of the office.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Reports, compliance, track data and maintain documents.
• Self-starter and task orientated with attention to detail.
• Exhibits polite and professional communication via phone, e-mail, text and in person.
• Supports the team by performing tasks related to organization and strong communication.
• Provides information by answering questions and requests.
• Contributes to team effort by accomplishing related results as needed.
• Supports director with scheduling, birthdays, and anniversaries
• Helps create monthly SAILS WA newsletter
• Supports with follow-up to team on compliance tasks and responses
• Plans meetings and takes minutes
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports for executive director and follow up with Washington team for expense reports
• Provide general support to visitors
• Act as the point of contact for the office
• Perform other related duties and assignments as needed.

Education and experience requirements:

• High school diploma or equivalent education required
• 3 years of administrative assistant experience
• Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat

Certifications and credentials:

• Washington state driver's license and insurable driving record required.
• Must pass a criminal background check.

SAILS Washington and Citizen Access Residential Resources are part of the Redwood Family Care Network family of companies. Operating in California, Washington, Arizona, and Nevada. Responsible, compassionate & trusted. Redwood Family Care Network's mission is to provide world class person-centered services, supports and advocacy for individuals in positive and life-enriching environments.