Executive Assistant brok

Executive Assistant Work Hours (Client): 8:30am - 5:30pm UK time (with 1 hr and 2 x 15 mins break) Pay Range: 1,400-1,600USD/month (varies based on skill set and experience level) Location of Search: South Africa, Philippines Work Location: REMOTE Type of Contract: Independent Contractor Company/Client Overview: The Company is Ireland's longest standing and leading provider of Client Relationship Management solutions to the financial broker market. They are looking for a Personal Assistant (PA) to the CEO who will provide high-level administrative, operational, and coordination support to ensure the smooth and efficient running of the CEO's day-to-day activities. This role acts as a central point of organisation across executive priorities, internal teams, and external stakeholders. The PA is trusted with confidential information, complex scheduling, operational follow-ups, and ad-hoc problem solving. The role requires excellent judgement, discretion, adaptability, and the ability to operate autonomously in a fast-paced environment. Duties and Responsibilities Executive & Administrative Support Manage the CEO's calendar, scheduling meetings, calls, and events across multiple time zones Coordinate board meetings, management meetings, and ad-hoc leadership sessions Prepare agendas, briefing notes, presentations, and meeting materials Take minutes and track actions, ensuring follow-ups are completed Act as a gatekeeper for the CEO's time, prioritising requests effectively Communication, Outreach & Stakeholder Coordination Act as a primary point of contact between the CEO and internal teams, partners, clients, and external stakeholders Draft, review, and manage professional correspondence on behalf of the CEO Support CEO outreach activities, including follow-ups, meeting requests, introductions, and relationship management Operational & Project Support Track key initiatives, deadlines, and deliverables across multiple projects Support cross-functional coordination between operations, customer success, engineering, sales, and compliance Assist with onboarding/offboarding processes and internal documentation Help prepare reports, dashboards, and summaries for leadership review HR, Compliance & Process Support Support HR-related tasks such as documentation, scheduling reviews, and maintaining records Assist with compliance-related administration and audit preparation Maintain and improve internal processes, templates, and workflows Support due diligence, risk assessments and vendor management Ad-hoc & Strategic Support Handle ad-hoc tasks and problem-solving requests as they arise Anticipate CEO needs and proactively address issues before they escalate Support company events, travel planning, and offsite coordination Minimum Requirements Language requirement: Excellent English Communication Skills Education: Bachelor's Degree (ideally) Experience: 3+ years of related experience Somewhere