Executive Assistant

About the Team:At Elsevier, we collaborate with leading academics, researchers, and practitioners across Science and Health to create trusted content that advances knowledge and improves outcomes. We support science and technology professionals, and health providers by providing accessible, trusted evidence-based information.We prioritize timely delivery, impactful content, and robust support for our authors and customers, using the latest technologies and data to innovate continuously and to advance human progress together.About the Role:The Executive Assistant works closely with, and supports the Content Acquisition VPs, Content Management and Operational Excellence VPs, plus the Reference Content Leadership team, to manage administrative activities and projects and ensure the smooth running of the business. In addition to EA support, the role will involve work on content coordination activities across the organization.Responsibilities:Coordinate meetings end-to-end, including agendas, logistics, and minutes, while supporting editorial board sessions (travel, catering, and event setup)Provide high-level administrative support to Directors and leadership, including calendar management, expense filing, and cross-functional troubleshootingMaintain organizational data (org charts, employee lists, contacts) and support Critical Author processes for leadershipManage project approvals and workflows, including executive-level coordination up to MD and CEOAct as systems liaison/administrator, supporting contract tools, access management (new hires/leavers), and vendor contract renewalsLead onboarding coordination, including scheduling, training plans, and new hire supportOversee operational processes including purchase orders, payments, pricing/print runs, and contributor agreementsSupport cross-functional coordination (marketing, awards, GDPR/privacy compliance) and process improvements; work with colleagues to identify and trial new ways of working (including AI tools)Requirements:Experience supporting senior leadership or executive teams in a fast-paced environmentStrong organizational and project coordination skills, with the ability to manage multiple prioritiesExperience with calendar management, meeting coordination, and executive-level schedulingKnowledge of GDPR and privacy policies or experience supporting compliance processesStrong stakeholder management and communication skills across cross-functional teamsAbility to support operational processes and identify areas for improvementProficiency with business systems (e.g., contract management tools, Oracle, Microsoft Office/Teams)Experience working with external partners, along with familiarity using AI and database toolsWork in a way that works for you:We promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.Working for you:We know that your wellbeing and happiness are key to a long and successful career. These are some of the benefits we are delighted to offer:Health Benefits: Comprehensive, multi-carrier program for medical, dental and vision benefitsRetirement Benefits: 401(k) with match and an Employee Share Purchase PlanWellbeing: Wellness platform with incentives, Headspace app subscription, Employee Assistance and Time-off ProgramsShort-and-Long Term Disability, Life and Accidental Death Insurance, Critical Illness, and Hospital IndemnityFamily Benefits, including bonding and family care leaves, adoption and surrogacy benefitsHealth Savings, Health Care, Dependent Care and Commuter Spending AccountsIn addition to annual Paid Time Off, we offer up to two days of paid leave each to participate in Employee Resource Groups and to volunteer with your charity of choiceU.S. National Base Pay Range: $48,900 - $81,500. Geographic differentials may apply in some locations to better reflect local market rates.We know your well-being and happiness are key to a long and successful career. We are delighted to offer country specific benefits. Click here to access benefits specific to your location.We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form or please contact View phone number on click.appcast.io.Criminals may pose as recruiters asking for money or personal information. We never request money or banking details from job applicants. Learn more about spotting and avoiding scams here .Please read our Candidate Privacy Policy .We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.USA Job Seekers:EEO Know Your Rights . #J-18808-Ljbffr