Administrative Assistant

Administrative Assistant

A landscaping company is looking for an organized, detail oriented Administrative Assistant to keep the office running and the crews supported. This role sits at the center of scheduling, client communication, and the paperwork that keeps jobs moving.

Responsibilities

• Answer phones, respond to emails, and field customer inquiries
• Schedule service visits and coordinate daily crew routes and assignments
• Track job progress and keep scheduling systems current
• Serve as the main point of contact for clients on service, pricing, and timeline questions
• Support payroll processing, including certified payroll and timecard review
• Order and track rental materials and equipment; organize receipts for job costing
• Send and follow up on quotes and bids
• Coordinate utility mark-outs for active job sites
• Maintain vendor, contract, and subcontractor compliance documents (COIs, ACH forms) and track expiration dates
• Keep fleet and driver paperwork current (tolls, fuel, telematics) and handle any tickets or violations
• Book travel and lodging for crews and ownership
• Maintain organized digital and physical filing systems

What You Bring

• High school diploma required, associate's degree preferred
• 2+ years of administrative or office experience (construction or landscaping a plus)
• Proficient in Microsoft Office; scheduling or CRM software experience helpful
• Comfortable working closely with both office staff and field crews