Executive Administrative Assistant

Our client, a leading organization in the corporate sector, is seeking an Executive Administrative Assistant to join their team. As an Executive Administrative Assistant, you will be part of the People Operations department supporting senior leadership and cross-functional teams. The ideal candidate will demonstrate exceptional organizational skills, proactive problem-solving abilities, and a collaborative mindset, which will align successfully within the organization.

Executive Assistant (Global People Operations)

Location: New York, NY (Hybrid – 2-3 days onsite)

Pay Range: $35.00 – $45.00 / hour

Duration: 2+ Months (Urgent Backfill with High Conversion Potential)

The Opportunity

Are you a master of the "matrix"? Our client, a premier global data and analytics leader, is looking for a high-caliber Executive Assistant to join their People Operational Excellence team. This isn't just a scheduling role; it’s a strategic partnership.

You will primarily support two key senior leaders—the Head of People Operational Excellence and the Corporate Functions People Partner —within a global team of over 200 people. We are looking for an EA who thrives in complexity, navigates global time zones with ease, and knows how to "make things happen" across a large, sophisticated organization.

What’s the Job?

• Complex Calendar Architecture: Take full ownership of intricate executive calendars, coordinating heavily with C-level leaders and external partners (consulting firms, tech partners, and global HR vendors).

• Global Travel Logistics: Manage extensive travel arrangements, including frequent international trips (~8 per year) and domestic travel, utilizing Concur and external travel partners.

• High-Volume Expense Management: Execute monthly T&E reporting via Concur with precision and speed.

• Meeting & Event Production: Support monthly leadership meetings and quarterly town halls by drafting agendas, collecting topics from the leadership team, and preparing all digital materials.

• Matrix Navigation: Partner effectively with a strong internal EA culture to ensure seamless coordination across global and regional teams.

What’s Needed?

• Experience: 5+ years of EA experience preferred. Crucial: You must come from a large, global, highly matrixed organization (e.g., Fortune 500, Global 2000). Experience at a firm like Estée Lauder is a significant plus.

• Technical Mastery: Proficiency in Microsoft Outlook and Concur (Travel & Expense) is required. Experience with Fieldglass is a plus.

• AI Savvy: Familiarity with AI tools for efficiency (Microsoft Copilot, Google NotebookLM, or internal LLMs) is a major "Nice-to-Have."

• Communication: Elite verbal and written communication skills; ability to handle ambiguity and complexity with a "can-do" attitude.

• Education: Bachelor’s degree preferred (Associate’s degree acceptable with strong experience).

What’s in it for me?

• Elite Exposure: Work directly with global business leaders in a "People First" environment.

• Innovative Culture: Gain experience with internal LLMs and cutting-edge productivity tools.

• Conversion Potential: This is an urgent backfill with a strong path toward a permanent role.

• Comprehensive Benefits: Upon completion of a waiting period, consultants are eligible for:

• Medical, Dental, and Vision Plans

• 401(k) with Company Match

• Weekly Pay

• Health Savings Account (HSA) and Flexible Spending Accounts (FSA)

Upon completion of waiting period consultants are eligible for:

• Medical and Prescription Drug Plans

• Dental Plan

• Vision Plan

• Health Savings Account

• Health Flexible Spending Account

• Dependent Care Flexible Spending Account

• Supplemental Life Insurance

• Short Term and Long Term Disability Insurance

• Business Travel Insurance

• 401(k), Plus Match

• Weekly Pay

If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!

About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells.

ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands – Manpower, Experis, Talent Solutions, and Jefferson Wells – creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2023 ManpowerGroup was named one of the World's Most Ethical Companies for the 14th year - all confirming our position as the brand of choice for in-demand talent.

ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.