Executive Assistant

Executive Assistant

Publicis Groupe is seeking a highly skilled and proactive Executive Assistant to provide dedicated support to a C-suite Executive. This role requires exceptional judgment, discretion, and the ability to anticipate needs in a fast-moving, global organization. The Executive Assistant will serve as a trusted partner and operational anchor to a senior leader managing complex schedules, communications, events, travel, and priorities with precision and adaptability.

Responsibilities:

• Serve as Executive's primary gatekeeper: manage complex calendar, prioritize meetings, screen requests, and ensure optimal use of executive's time
• Arrange and oversee all travel logistics, including itineraries, ground transportation, and accommodations (domestic & international)
• Handle sensitive correspondence, communications, and follow-up on behalf of the executive with professionalism and discretion
• Track action items, decisions, and deliverables arising from meetings, ensuring timely follow-through across stakeholders
• Handle personal tasks, such as family travel, car service and other arrangements as needed
• Manage expense reporting, time entry requirements and approval workflows with accuracy and timeliness
• Coordinate logistics for executive-level meetings, offsites, and client & internal events, partnering with internal teams as needed
• Build and maintain strong relationships with executive assistants and chiefs of staff across Publicis Groupe
• Manage inbound requests with professional judgment, triaging and prioritizing based of business urgency and relevance
• Anticipate needs and proactively address issues before they escalate, demonstrating sound business judgment

Qualifications:

• 8+ years of executive assistant experience, supporting C-suite or senior leadership in a corporate environment
• Experience in media, advertising, consulting, or a fast-paced holding company environment strongly preferred
• Exceptional organizational skills with the ability to manage multiple priorities and shifting deadlines simultaneously
• Outstanding written and verbal communication skills; able to communicate on behalf of senior leadership
• Ability to maintain absolute confidentiality, exercise sound judgment under pressure and adapt flexibly to shifting priorities
• Proficiency in Microsoft Office Suite and travel booking platforms
• Ability to operate with autonomy and thrive in ambiguity within a global, matrixed organization

Compensation Range: USD $60,800.00 - USD $93,600.00/Annually.