Administrative Assistant / Receptionist

Job Description

Job Description

Our client is one of Long Island's leading accounting firms, dedicated to providing comprehensive tax, accounting, and advisory services to businesses and individuals. Their team is committed to delivering exceptional client service and personalized solutions while fostering a collaborative and professional work environment.

They are currently seeking a friendly, organized, and detail-oriented Receptionist / Administrative Assistant to join their Great River office. This is an excellent opportunity for someone who thrives in a fast-paced professional setting and enjoys being the first point of contact for clients and visitors.

Key Responsibilities

• Greet clients and visitors with a warm, professional, and welcoming demeanor.

• Answer and direct incoming phone calls, take messages, and respond to inquiries when appropriate.

• Schedule appointments and maintain staff calendars.

• Maintain an organized and professional reception area and common office spaces.

• Manage and maintain records, files, and administrative documentation.

• Prepare and type financial statements, tax returns, correspondence, and other firm-related documents.

• Distribute incoming mail and prepare outgoing mail for daily delivery.

• Review incoming tax documents and client responses for completeness.

• Track and assist with invoice payments and billing-related tasks.

• Assist with the preparation and distribution of engagement letters.

• Provide general administrative support to partners and staff as needed.

Qualifications

• High school diploma or equivalent required.

• Previous experience as a receptionist, administrative assistant, or in a similar role is required.

• Proficiency in Microsoft Office Suite, including Outlook, Teams, Word, and Excel.

• Experience with billing and invoicing is preferred.

• Prior experience in an accounting, tax, or professional services environment is a plus.

• Familiarity with CCH Axcess is beneficial but not required.

• Excellent verbal and written communication skills.

• Strong organizational skills with exceptional attention to detail.

• Ability to prioritize tasks and perform effectively in a fast-paced environment.

• Must be legally authorized to work in the United States.

Position Details

• Full-time, on-site position located in Great River, NY

• No hybrid or remote work arrangements available

• Competitive compensation based on experience

• Overtime opportunities during tax season

Please Note: During tax season (January 15 - April 15), their firm operates on Saturdays. Candidates must be available to work Saturdays during this period and will receive overtime pay.

They are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

For job postings in the state of NY, we are required by law to include a good faith salary range for every job, promotion, and transfer opportunity in accordance with the New York State Pay Transparency Law. This range considers many factors, including but not limited to a candidate's knowledge, job specific skills, experience, licensure, and certifications. A reasonable estimate for this position is ≈$50,000/yr. - $60,000/yr.

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Dental insurance

• Flexible spending account

• Health insurance

• Vision insurance

Ability to Commute: Great River, NY 11739 (Required)

Work Location: In person

Company Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.

Company Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.\r\n\r\nWe’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.\r\n\r\nOur Services\r\nW3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.\r\n\r\nWe specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.\r\n\r\nWe are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.\r\n\r\nOur Expertise\r\nW3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.\r\n\r\nAs a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.