NEW JOB OPENING ADMINISTRATIVE ASSISTANT IN ALBANY, NY, USA!

Job Description
Required Education:
• High School Diploma or Equivalent

Required Skills, Experience, and Knowledge:
• Prior administrative or secretarial experience supporting multiple senior level executives
• Excellent communication (written and verbal) skills
• Excellent problem-solving and research skills
• Excellent organizational skills, with strong attention to detail, ability to multitask, and meet deadlines
• Proficiency with Microsoft Office Suite programs, including but not limited to databases and web-based applications
• Experience coordinating meetings and calendars of multiple senior-level executives, note-taking, expense reports, travel arrangements, and communication with internal and external stakeholders
• Experience with office operations, including but not limited to program operations, personnel, and fiscal services

Preferred Skills, Experience, and Knowledge:
• Experience with the medical conduct process
• Experience with the Statewide Financial System (SFS)
• Experience with SharePoint
• Experience in purchasing, receipting, and tracking fiscal expenses
• Experience providing supervision and0or training for other staff
• Experience participating in the staff procurement and recruitment process
• Degree in business administration, management, or a related field

Job Responsibilities:
• Proofreading and reviewing all outgoing correspondence to ensure all issues have been addressed and are in compliance with PHL 230 or other respective policies and procedures
• Coordinating Freedom of Information Law requests, including researching and drafting responses for the Director approval, and tracking assignments
• Coordinating Executive Correspondence for the department, including conducting research and drafting responses, tracking assignments, proofreading submissions, and reporting on progress
• Coordinating responses from the department Web Mailbox to the public and other relevant program mailboxes by conducting research and proofreading responses to ensure accuracy
• Coordinating the calendars and scheduling meetings of the Bureau Director, the two Deputy Directors, the Director of Administrative Services, and the Executive Secretary of the Board, taking meeting minutes, and disseminating information as necessary
• Coordinating with the fiscal unit regarding the procurement of temporary personnel services, performing initial screening of eligible candidates, tracking the scheduling and completion of interviews, obtaining references and background checks, completing all onboarding, and tracking all submitted timecards
• Coordinating with the fiscal unit, all operational needs for the departments offices statewide
• Working with the Board for Professional Medical Conduct to ensure compliance with vouchering for services and any travel-related needs for members
• Working with the Board for Professional Medical Conduct and the Executive Secretary, related to recruiting board members, coordinating annual meetings, taking minutes, and disseminating information
• Working with the Board for Professional Medical Conduct in conjunction with the fiscal unit regarding the annual board training, including, but not limited to: securing a venue and other vendors, creating any necessary instructions for the board members related to travel, participating in the execution of the annual training, and ensuring all vouchering and payments are made in accordance with OCS requirements
• Working with the Director of Administrative Services for planning and preparing requests in the recruitment and selection process, such as: creating initial recruitment requests, scheduling interviews, checking references, submitting nomination packets, and completing all onboarding and off-boarding processes
• Maintaining organizational charts and employee roster information
• Liaise between internal and external stakeholders related to administrative and operational needs pertaining to the program statewide or the Director's Office
• Tracking Clinical Reviewer Quality Assurance assignments and assisting with package reports for submission to the Medical Director for review
• Participating in the administrative unit Quality Assurance programs
• Supervising and/or training paraprofessionals or other support staff for the administrative services of the Director's Office
• Backing up processing and/or required reporting of Boarding Final Actions
• Other responsibilities as assigned

*Offers are contingent upon successful completion of background check requirements*

No parking is provided at this location.

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**

Benefits:
For information and details on employment benefits offered with this position, please visit here . Should you have any questions/concerns, please contact our HR Department via our secure website .

California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here .

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department .

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).