Office Manager & Receptionist

Overview We are partnering with our client, a leading investment firm, who is seeking a proactive, accountable, and sharp Office Manager / Receptionist to join their operations team. The ideal candidate thrives in a fast-paced environment, possesses excellent judgment, and loves keeping a professional office running seamlessly. Responsibilities As a core member of the operations team, you will provide critical oversight across reception, office management, administrative activities, and human resources support. Serve as the main account manager for office vendors, coordinate with IT for technology assistance, and schedule routine office maintenance. Liaison with building management on safety issues, act as a floor safety warden, and assist with emergency evacuation planning. Greet visitors, answer incoming calls, manage mail/packages, and maintain a safe, tidy, and inviting office environment. Proactively coordinate internal meetings (calendar coordination, security access, tech/Zoom setup, and catering) and manage the employee lunch program. Track job applicants, coordinate candidate travel, facilitate onboarding logistics for new hires (space, tech, security access), and manage internal "life events" recognition. Assist with corporate community involvement initiatives and process charitable match contributions. Reconcile corporate credit card expenses, retain receipts, and assist the accounting team with timely payment processing. Requirements Minimum 2–5 years of experience in a professional office setting. Bachelor’s degree is required. Excellent calendar management and strong proficiency in MS Office Suite. Previous experience with travel planning, HR administration, budget tracking, and vendor management is preferred. High initiative, a strong "can-do" attitude, sharp attention to detail, and the ability to maintain strict confidentiality. Work Arrangement & Schedule Monday – Thursday, 8:00 AM – 5:00 PM in‑office. Remote flexibility (work permitting), with occasional in‑office Fridays required for maintenance or space updates to minimize mid‑week business disruption. The Equus Group is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion, or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. #J-18808-Ljbffr The Equus Group