Executive Personal Assistant

Executive Personal Assistant

Location: New York City. Position is hybrid, 2 days in person and 3 days remote.

Reports to: Managing Director (Venture Capital Investor)

TO APPLY: Email the managing director with a) your resume b) three bullet points on why you are the best candidate for this role and c) your availability for a call in the next 48 hrs should you be chosen to advance to an interview.

NOT ACCEPTING/reviewing applications via LinkedIn.

Role Summary

We are seeking a highly qualified Executive Personal Assistant to provide seamless, high touch support across both professional and personal domains for the managing director of the firm and family principal. This is a hybrid role spanning executive business support and household/family coordination, ideal for a polished, discreet operator who anticipates needs, manages complexity, and executes flawlessly with minimal oversight.

The right candidate is a force multiplier: equally comfortable managing a high velocity investor calendar and orchestrating personal and family logistics. Sound judgment, absolute discretion, and a systems oriented mindset are non negotiable.

Key Responsibilities

Executive / Professional

• Own and optimize a dynamic calendar; prioritize, schedule, and protect the principal's time.
• Triage and manage inbox; draft correspondence; flag and route what matters.
• Coordinate complex domestic and international travel, including itineraries, logistics, and contingencies.
• Prepare materials, briefings, and agendas for meetings, board sessions, and investor engagements.
• Act as gatekeeper and first point of contact; liaise with founders, LPs, and external stakeholders.
• Track follow ups, deadlines, and commitments end to end.

Personal / Household

• Coordinate family schedules, children's activities, appointments, and travel.
• Manage personal errands, vendor relationships, reservations, and event planning.
• Interface with household staff and service providers; support household operations.
• Handle confidential personal matters with total discretion.

Required Qualifications

• 3+ years supporting a senior executive, founder, or principal; private/family office or UHNW experience strongly preferred.
• Demonstrated success in a hybrid professional and personal support role.
• Exceptional organizational, communication, and problem solving skills.
• Mastery of calendar, travel, and productivity tools; quick to adopt new systems.
• Impeccable discretion, integrity, and emotional intelligence.
• Flexibility for occasional after hours responsiveness.

Ideal Profile

• Anticipatory and proactive; solves problems before they surface.
• Calm and unflappable under pressure; comfortable with ambiguity and rapid context switching.
• Detail-obsessed with a high bar for polish and follow through.
• Trusted, low ego, and genuinely invested in the principal's success.

Compensation

• Base: $140,000 to $160,000 commensurate with experience.
• Discretionary performance bonus.
• Full benefits package.