Executive Administrator

Executive Administrator

New York, NY

Innovid is the leading independent omnichannel ad tech platform, empowering marketers to create, deliver, measure, and optimize ad-supported experiences that people love. In 2025, Innovid and Flashtalking merged to create a transparent, scalable alternative to big-tech, walled-gardens, and point solutions across CTV, digital, linear, and social channels. As part of Mediaocean, Innovid is tied into the industry's core ad infrastructure for omnichannel planning, buying, and billing. We are proud to lead the industry with our innovation, intelligence, and independence as the company best-suited to power the future of advertising.

We are looking for an exceptional Executive Administrator to support Innovid's Chief Operating Officer (COO) and Chief Product Officer (CPO). As a trusted teammate, you will play a critical role in enabling these Executives to focus on strategic priorities by providing seamless administrative support and proactively managing schedules. You will also spearhead Talent Acquisition scheduling and support high-impact HR projects. This highly visible role requires a proactive, adaptable individual with a growth mindset who thrives in a fast-paced environment and takes pride in flawless execution.

Our ideal candidate is resourceful, takes ownership, maintains composure under pressure, and brings a high degree of professionalism and discretion to every interaction. You are equally comfortable managing complex logistics, building relationships, and stepping in to support broader company initiatives when needed. This role reports to the VP, Human Resources.

What You Will Do:

• Serve as a support, collaborator, proactive problem-solver, and trusted gatekeeper for the COO and CPO, ensuring their time and priorities are aligned with business objectives.
• Streamline the interview process by managing interview schedules within Greenhouse, providing dedicated administrative support to the HR team, and driving special projects as needed.
• Manage complex scheduling, including professional and personal calendars, internal meetings across various Mediaocean business units, external meetings, and domestic and international travel.
• Anticipate needs and take ownership of planning, executing, and delegating activities to maximize the COO and CPO's bandwidth, especially when they are at office locations across the globe and particularly in New York City.
• Act as a liaison between the COO and CPO and internal/external stakeholders, fostering smooth communication and follow-up.
• Prepare materials, presentations, agendas, and briefing documents for meetings; ensure the COO and CPO are set up for success.
• Help organize and manage executive offsites, internal events, team lunches, and client-facing engagements.
• Provide support for company-wide initiatives including DE&I, ESG, Philanthropy, and other cultural efforts.
• Collaborate with other Executive support and departments to ensure unified support across the leadership team.
• Maintain a high level of professionalism, confidentiality, and sound judgment at all times.
• Track and reconcile expense reports, invoices, and signed documents, following internal processes.
• Perform additional administrative or project-based duties as needed to support the COO, CPO, and HR team.

What You Will Need:

• 2+ years of experience in logistics, project management, or Executive Administration in a dynamic, fast-paced environment.
• Strong relationship-building skills with a proactive, can-do attitude and natural problem-solving abilities.
• Exceptional organizational skills and attention to detail with the ability to manage multiple competing priorities.
• Advanced proficiency in G-Suite, Microsoft Office (particularly PowerPoint and Excel), and comfort with learning new tools.
• Strong written and verbal communication skills with the ability to interact professionally with all levels, including the board of directors.
• Ability to exercise discretion, maintain confidentiality, and display sound critical thinking and judgment.
• Self-motivated with the ability to work independently while also collaborating effectively within a team.
• This is a hybrid position, and you will be expected to work in person in our NYC office 2 days per week.

What We Offer:

• The Best of Both Worlds: Be part of the Innovid team while enjoying the full range of perks and benefits offered by Mediaocean.
• Work-Life Balance: Open Paid Time Off (PTO), Flexible schedule, Company holidays, paid parental leave
• Total Rewards: Competitive salary, Full benefits package, Referral bonuses, Recognition awards, 401(k) with company match, Company HSA contribution up to $2,400
• Comprehensive Benefits: Medical/Dental/Vision/Pharmacy, Health Savings Account (HSA)/Flexible Spending Account (FSA), Mental health support, Life & Disability insurance, Family planning & fertility benefits, Pet insurance, Legal & ID theft protection, Retirement planning, Medicare assistance, Employee Assistance Program (EAP)
• Wellness Focus: Eligible employees get up to 100% company paid annual subscriptions to Peloton, Maven Clinic, BetterUp Care, Walkingspree, Bikeshare (Divvy in Chicago/Citibike in New York), Wellness Seminars (physical, mental, financial, social) as well as opportunities to compete in companywide health challenges with prizes
• Award-Winning Company Culture: Professional development with a dedicated Talent Development team, Employee Resource Groups (ERGs), Philanthropy & awareness programs, Mentorship programs, In-office and virtual events & celebrations, Various volunteer & donation opportunities, Innovative and collaborative work environment
• The base pay range for this position is $70,000 - $110,000 per year. The determination of what a specific employee in this job classification is paid and titled depends on a number of factors, including, but not limited to, prior employment history/job-related knowledge, qualifications and skills, length of service, and geographic location.
• This information is provided per New York City's salary disclosure law.

There is no such thing as the perfect resume, or someone that checks every box. At Innovid, we are generous with our time and knowledge, and always ready to teach. So however you identify and whatever background you bring with you, please apply if this is a role that would make you excited to come into work every day and add to Innovid.

Equal Opportunity Employer: Innovid is an equal opportunity employer, committed to our diversity and inclusiveness. We consider all qualified applicants regardless of race, color, nationality, gender, gender identity or expression, sexual orientation, religion, disability or age. We strongly encourage women, people of color, members of the LGBTQIA community, people with disabilities and veterans to apply. We are actively working to be an anti-racist organization. We're committing to creating an inclusive and equitable workplace for all of our employees. You can read more about our commitment to DEI here.

If you are located within the EEA and subject to GDPR or are a California resident subject to the California Consumer Privacy Act, click here to understand how Innovid processes your personal information and how you can exercise your rights.