Executive Assistant & Office Manager

Blueland is reimagining everyday cleaning essentials with safe products that are free from single-use plastic and eliminate the need to choose between whats safe for your family good for the planet and proven to work. With 45 patents granted & 39 patents pending worldwide Bluelands innovative products have diverted over 1 billion single-use plastic bottles from landfills and oceans and 7.5 million pounds of CO2 from the atmosphere since 2019. While traditional cleaners are packaged in plastic and may contain up to 95% water all Blueland products utilize tablet or powder formats designed to be used directly or mixed with household tap water and come in compostable or recyclable packaging. From the kitchen sink to the laundry room we create products families can trust and afford to use over and over (and over) again. Available on nationwide at Target Costco Whole Foods and select local retailers.

In a world where half of the planets carbon emissions come from just 36 companies we believe that business should be a force for good and that mission and profit are not mutually exclusivein fact were proof of it. Were committed to holding ourselves to the highest parental and environmental standardswhich includes ongoing and unbiased certifications from trusted third-party organizations like Cradle to Cradle EPA Safer Choice USDA BioPreferred Leaping Bunny and EWG Verified. Were also a Certified Climate Neutral business and certified B Corp Best for the World.

Blueland was featured on the Season 11 premiere of Shark Tank and successfully secured an investment. Were also well-funded by top tier venture capital firms as well as notable investors including Gwyneth Paltrow Justin Timberlake and founders of Sweetgreen Thrive Market Honest Company Rent the Runway and Bonobos. Our products have been featured across top tier outlets including the New York Times Fast Company TechCrunch VOGUE Wall Street Journal Inc. and more.

About the Role

Blueland is seeking a highly organized proactive and detail-oriented Executive Assistant & Office Manager to support the companys two Co-Founders and ensure the office operates smoothly efficiently and professionally.

Reporting to the Chief of Staff this role combines hands-on office management with executive and administrative support. The ideal candidate takes pride in maintaining an exceptionally organized welcoming workplace and consistently anticipates needs before they arise.

We are looking for a resourceful self-starter who is responsive and comfortable operating independently with a commitment to continuous improvement and a willingness to take on responsibilities of every scope.

This is a full-time position working out of Bluelands New York City office five days per week.

Responsibilities

Executive & Administrative Support

• Strategically manage Co-Founders calendars with independent judgment proactively resolving scheduling conflicts and aligning executive time with top business priorities.
• Orchestrate end-to-end logistics for internal and external meetings including conference room reservations video conferencing and A/V setup catering and preparation of agendas and materials.
• Project manage commitments deadlines and follow-ups to ensure all action items are completed on time.
  Assist with travel planning and logistics including flights hotels transportation itineraries and reservations as needed.
• Prepare and submit accurate timely expense reports for the Co-Founders; reconcile receipts process reimbursements and maintain related administrative documentation.
• Prioritize Bluelands mission and sustainability standards when researching and selecting vendors restaurants accommodations and gifts.
• Handle sensitive business financial and personal information with discretion and sound judgment.
• Leverage technology AI and automation tools to streamline administrative workflows including scheduling inbox management meeting recaps and follow-ups.
• Drive ad-hoc administrative projects and proactively identify opportunities to streamline processes and elevate operational efficiency.

Office Management & Operations

• Oversee the day-to-day organization appearance and functionality of the office conducting regular walkthroughs to ensure conference rooms common areas kitchen spaces workstations and storage areas remain clean organized and professional at all times.
• Manage office and kitchen supplies snacks beverages and other recurring needs; monitor inventory levels and reorder proactively to prevent shortages.
• Serve as the primary point of contact with building management; identify schedule and follow through on repairs and maintenance until resolved; and coordinate emergency procedures office notices and building-related communications.
• Manage relationships with office vendors and recurring service providers facilitate new vendor onboarding review and route invoices for approval and payment and track office spend against budget to identify cost-saving opportunities.
• Receive sort and distribute mail packages and deliveries; coordinate courier pickups; and run occasional business-related errands.
• Ensure the products practices and vendors used in the office reflect the same sustainability standards Blueland builds into its products so the office serves as a visible extension of the companys mission.
• Partner with the People Culture team to prepare workstations equipment and supplies ahead of each new hires first day and serve as the primary point of contact for employees on office logistics and day-to-day needs.
• Identify and implement improvements to office systems organization processes and the overall employee experience.

Qualifications

• 3 years of progressive administrative experience supporting senior-level managers directors or executive leadership.
• Resourceful and solutions-focused with the ability to identify and address issues before they escalate.
• Strong written and verbal communication skills.
• Exceptional organizational skills with strong attention to detail and follow-through.
• Resourceful proactive and eager to contribute beyond the scope of the role.
• Strong calendar management travel coordination and expense reporting experience.
• Excellent organizational skills and the ability to juggle multiple priorities in a fast-paced environment.
• Experience managing competing responsibilities in professional academic caregiving hospitality household volunteer or small business environments.
• Interest in leveraging AI and automation tools to improve the speed and quality of day-to-day work.
• Proficiency in Google Workspace Slack Notion and expense management systems.
• Genuine enthusiasm and alignment with Bluelands mission to eliminate single-use plastic.

Location & Salary

This role is based in New York City and operates fully in person at the Blueland office five days a week.

The salary range for this position is $ per year.

We prioritize our planet and our addition to salary compensation we offer various other benefits to ensure our team members can be their best self both in and outside of work. Benefits for full time roles include: health benefits stock options generous paid time off paid holidays paid civic engagement days paid parental leave 401k (employee contribution) professional development stipends remote work reimbursements various discounts to like-minded companies and more.

At Blueland we believe in order to build a better future and planet we must advocate for diversity equity and inclusion. We are proud to have assembled a diverse team and strongly encourage you to apply even if you dont meet every qualification.

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We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.

Required Experience:

IC