Senior Executive Assistant - Investment

Senior Executive Assistant

We are seeking a Senior Executive Assistant to join our high-performing, fast-paced team. This role is ideal for an experienced administrative professional (9+ years) who thrives in complex environments and brings a polished, confident presence while supporting seasoned operators and investors. You will serve as a trusted partner to a Senior Partner, helping manage demanding schedules, high-stakes meetings, global travel, and constantly shifting priorities with exceptional organization, judgment, and discretion.

The right person is proactive, detail-oriented, and calm under pressure someone who stays several steps ahead, communicates thoughtfully, and creates clarity and efficiency for the executive. This role requires strong follow-through, adaptability, professionalism, and a genuine service mindset, along with the ability to operate independently while handling highly sensitive information with care and integrity.

Key Responsibilities

• Provide proactive, high-level administrative support to a Senior Partner, ensuring smooth daily operations and alignment with evolving priorities
• Take full ownership of a demanding and complex calendar, scheduling internal and external meetings across time zones while continuously adjusting to new priorities and time-sensitive changes.
• Coordinate all aspects of frequent domestic and international travel, including multi-leg itineraries, visa requirements, and unexpected adjustments, often on tight timelines.
• Closely monitor the executive's schedule, flagging conflicts, sharing relevant context, and ensuring they're fully prepared for every meeting and commitment.
• Prepare and submit accurate, timely expense reports; maintain organized records and manage reconciliation with strong attention to detail.
• Monitor and communicate relevant meeting or schedule context (cancellations, shifts, or prep needs) with a clear, thoughtful, and timely approach
• Draft and manage correspondence, reports, and meeting materials with clarity, warmth, and professionalism, often working independently with minimal oversight.
• Handle highly sensitive information with discretion, sound judgment, and the highest level of integrity.
• Serve as a trusted partner, anticipating needs, staying several steps ahead, and taking initiative to resolve issues before they escalate.
• Step in to support fellow Executive Assistants when needed, contributing to a highly collaborative and dependable administrative team.

Qualifications

• 9+ years of experience providing high-level support to senior executives in demanding, fast-paced environments.
• Proven ability to manage complex and constantly shifting calendars, including seamless coordination of international meetings and travel.
• Recognized for attention to detail and strong follow-through, with a track record of managing multiple priorities without letting anything fall through the cracks.
• Highly responsive and adaptable, able to stay composed and effective in fast-changing situations.
• Demonstrates strong strategic thinking and problem-solving skills; anticipates needs, communicates proactively, and removes obstacles with minimal oversight.
• Exceptional communication skills, representing executives and the organization with professionalism, clarity, and a warm, confident presence.
• Exercises excellent judgment and discretion in handling sensitive and confidential information.
• Proactive and intellectually curious: a dependable self-starter and collaborative team player who takes initiative and supports colleagues readily.
• Must provide outstanding professional references that reflect a consistent record of reliability, resilience, and high performance.

Location

• San Francisco, hybrid work model. Tuesday, Wednesday and Thursday onsite is required

Compensation

• The annual base salary range for this role is $182,500 - $192,500, taking into account numerous variable factors that are considered in making compensation decisions including but not limited to skill sets, experience, training, licensure, certifications, and organizational requirements.

Benefits and Perks

The below benefits are offered to full-time employees based out of our San Francisco office:

• An opportunity to make an impact across multiple high-growth tech firms
• Competitive salary and discretionary bonus
• Medical, dental, and vision insurance covered 100% for employee & dependents
• Flexible vacation policy
• 401K matching
• Paid parental leave
• Commuter benefits
• Health and Wellness benefits
• Household Services benefits
• Home Office benefits
• Annual Home Office Equipment Reimbursement
• Donation matching
• Work from home Monday & Friday
• Energetic work environment with snacks and weekly team lunches 3x per week, centrally located near multiple public transit lines
• A company that enjoys having fun: holiday parties, annual company offsite and retreat, annual summer "work from anywhere" month