Executive Assistant to the CEO [Remote]

HAPPY HOWL®

Executive Assistant to the CEO

Full-Time · Remote/On-Site/Hybrid

About Happy Howl

We started Happy Howl because we believe dogs deserve better — and better wasn't available. Not from the legacy brands cutting corners with feed-grade ingredients, not from the fresh players who can't survive a pantry shelf, and not from anyone willing to accept that the industry standard for pet nutrition is “good enough.”

We're on a mission to help dogs live longer, healthier lives. Every recipe is 100% human-grade, single-source animal protein, zero preservatives, backed by real science and formulated by a PhD nutritionist who obsesses over every ingredient. Our food is shelf-stable for two years without refrigeration — real, whole-food nutrition that's ready whenever and wherever your dog is. That combination doesn't exist anywhere else.

But we're more than a product. We work hand-in-hand with rescue organizations across the country because we believe every dog deserves a great meal — not just the ones who already found their forever home. Giving back isn't a marketing campaign for us. It's why we exist.

We're backed by some of the most respected investors in consumer and pet, and we're building the team that scales this brand past $100M in annual revenue. This is not a slow build. We move fast, we think big, and we hold ourselves to a standard most companies talk about but never actually live.

The people here are energetic, passionate, thoughtful, and intentional. We're a team in every sense of the word — we win together, we solve hard problems together, and we're building something that genuinely matters. If you want to do the best work of your career at a company that refuses to settle, Happy Howl is where you belong.

We're headquartered in Warrington, PA with team members across the US.

About the Role

This is the most trusted role in the company. As EA to the CEO, you'll be at the center of everything — from board meetings and investor calls to product launches and personnel decisions. Your job is to make the CEO dramatically more effective by owning the logistics, communications, and preparation that consume executive bandwidth. You'll see everything, know everything, and be trusted with everything.

What You'll Do

• Manage the CEO's calendar, scheduling, and meeting preparation.
• Triage and manage CEO email communications — draft responses, flag priorities, and ensure timely follow-up.
• Coordinate travel for board meetings, investor meetings, co-manufacturer site visits, and events.
• Prepare briefing documents, agendas, and follow-up action items for key meetings.
• Manage confidential information with absolute discretion.
• Serve as the primary gatekeeper and point of contact for the CEO's time.
• Coordinate cross-functional scheduling and project tracking with the leadership team.
• Handle personal administrative tasks as needed.

What We're Looking For

You've supported a founder or CEO for 2–5 years and you understand that this role isn't about answering emails — it's about making the most important person in the company dramatically more effective at everything they do.

You own outcomes, not tasks. Managing a calendar sounds simple until you realize it means understanding every stakeholder relationship, every priority, and every tradeoff the CEO is navigating — so you can make the right call on their behalf without asking. You manage the CEO's inbox like it's your own — triaging, drafting responses, flagging what matters, and ensuring nothing dies in a thread. You coordinate travel, personal logistics, and the daily rhythm of a founder who is running a board meeting on Tuesday, visiting a co-manufacturer on Wednesday, and closing a fundraise on Friday. You don't wait to be told. You anticipate.

You live in Asana and you keep every project, task, and follow-up current — because the CEO's visibility into what's happening across the company depends on it. You're the connective tissue between the leadership team: when a deadline shifts, when an owner changes, when something stalls, you make sure the right people know and the system reflects reality in real time.

You default to transparency and you never let anything slip. When a follow-up gets missed, when a conflict arises, when something falls through a crack — you catch it first. You are the safety net.

You are the most discreet person in the room. You'll be privy to board dynamics, investor conversations, personnel issues, legal matters, and strategic decisions before anyone else on the team. That trust is sacred and non-negotiable.

You are locked in. Board meetings, fundraising sprints, and investor visits don't happen on a predictable schedule. When the pace intensifies, you match it — because you understand that the CEO's effectiveness is the company's effectiveness.

Nice to Have

• Experience supporting a startup founder or CEO at a venture-backed company.
• Familiarity with board meeting logistics and investor relations workflows.
• Based in or near the greater Philadelphia / Warrington, PA area.
• Experience coordinating across remote and hybrid teams.

What We Offer

• Competitive salary ($60K–$75K).
• Most trusted role in the organization with unmatched visibility into company operations.
• Direct partnership with the CEO at a critical growth stage.
• Opportunity to grow with the company as the executive team expands.