Executive Assistant

Executive Assistant

Software Guidance & Assistance, Inc., (SGA), is searching for an Executive Assistant for a contract assignment with one of our premier Financial Services clients in New York, NY. Responsibilities include:

• Calendar management complex agenda and setting of meetings across all time zones
• Schedule and track client meetings and support, including Board and Regulatory meetings
• Domestic & international travel arrangements; expense claims, expedited travel services
• Coordinate webcasts, video and telepresence conferences as needed
• Preparation and coordination of departmental meetings, events, and Town Halls
• Managing logistics for visitors
• Assist with the onboarding process of new hires and transfer candidates
• Ordering, replenishment, arrangement and distribution of departmental supplies
• Maintain current e-mail distribution lists in Outlook
• Modification and distribution of departmental reports
• Completion of any reasonable projects or tasks, as requested by management
• Manage principals' inbox/outbox with extensive follow up as needed
• Utilize several applications, both proprietary systems and the Microsoft Office Suite

Required skills include:

• A minimum of 2 + years of relevant experience
• Excellent calendar management skills, including the coordination of complex executive meetings
• Well organized, detail oriented, flexible and enjoy the administrative challenges of supporting executive level employees
• Experience handling confidential materials at all levels
• Undergraduate degree in related business field of study
• Knowledge of administrative and clerical procedures and systems, such as MS Word, Excel & PowerPoint
• Experience in coordinating travel (both Domestic & International) & extensive experience in expense reporting
• Knowledge of principles and processes for providing customer and personal services
• Demonstrated ability to quickly learn and become proficient with a variety wide range of software applications, including both proprietary systems and the Microsoft Office suite (Word, Excel, PowerPoint, Outlook)

SGA is a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities.