Accounts Payable Specialist

Job Description

Job Description

Accounts Payable Specialist
Permanent
Needham, MA (Fully onsite)

Key Responsibilities

• Review, code, and route high volumes of PO and non-PO invoices for approval in the ERP system

• Match purchase orders, receiving logs, and invoices for inventory and direct materials, collaborating with procurement and warehouse teams to resolve mismatches

• Audit and reconcile Goods Received Not Invoiced (GRNI) accounts, partnering with supply chain to clear aging receipts and ensure accurate inventory valuation

• Execute weekly payment runs (ACH, wire transfers, and checks) for domestic and international vendors

• Act as primary contact for supplier inquiries, maintain vendor master files, and reconcile monthly vendor statements

• Audit and process employee Travel & Entertainment (T&E) expense reports in line with corporate policy

• Perform month-end AP close tasks, including AP accrual calculations and sub-ledger to general ledger reconciliations

• Maintain W-9 records and support annual 1099 form processing and submission

• Identify AP workflow bottlenecks and propose automation solutions to improve efficiency

Requirements

• 2–5 years of specialized Accounts Payable experience (manufacturing, hardware, or inventory-centric environments preferred)

• Bachelor’s degree in Accounting, Finance, or equivalent practical experience

• Strong proficiency in Microsoft Excel; NetSuite experience preferred

• Exceptional attention to detail, strong organizational skills, and the ability to manage competing priorities under strict deadlines

• Clear, professional written and verbal communication, with the confidence to enforce company spending policies