Executive Assistant to Chief Executive Officer

Executive Assistant to CEO

Our client, an AI startup, is seeking a professional, detail-oriented Executive Assistant to provide dedicated support to the CEO. The ideal candidate will demonstrate exceptional organizational skills, strong communication, and a proactive approach to anticipating needs in a fast-paced, dynamic environment. This role requires someone poised, polished, and capable of managing a wide range of executive-level responsibilities with discretion and efficiency.

*Onsite in Palo Alto, CA*

Key Responsibilities:

• Provide comprehensive administrative and logistical support to the, CEO including calendar management, scheduling, and travel coordination.
• Serve as the primary point of contact for internal and external communications, ensuring a professional and timely response.
• Prepare and edit correspondence, meeting materials, reports, and presentations.
• Coordinate high-level meetings and events, including catering, logistics, and follow-up actions.
• Maintain confidentiality and handle sensitive information with the utmost discretion.
• Track and follow up on key action items, ensuring deadlines are met and priorities stay on track.
• Liaise with clients, partners, and vendors in a polished and professional manner.
• Anticipate needs and take initiative to create efficiencies and improve processes.

Requirements:

• 5+ years of experience as an Executive Assistant supporting senior leadership in a fast paced environment.
• Exceptional written and verbal communication skills.
• Strong attention to detail with the ability to manage multiple priorities simultaneously.
• Highly proactive and solutions-oriented, with excellent judgment and discretion.
• Proficiency in Microsoft Office Suite, email platforms, and scheduling tools.
• Confident, professional demeanor with a warm and approachable presence

Salary Range:

$150,000 - $175,000

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.