Executive Assistant

## Executive AssistantApplyremote type: On-Sitelocations: NY-New Yorktime type: Full timeposted on: Posted 9 Days Agojob requisition id: R2026628**About the Role** Join a collaborative two-person executive support team partnering with senior leadership at a high-profile, Midtown New York City-based financial services firm. In this role, you will provide comprehensive administrative and operational support to a five-person executive team—Chairman & CEO, President, Chief Operating Officer—and key senior research partners, including the Chief Economist and Chief Markets Strategist. This position requires a highly organized, proactive, and experienced Executive Assistant who can operate as a trusted partner, maintain discretion, and ensure seamless day-to-day operations across a fast-paced, high-visibility environment.**The Impact You'll Make*** Manage complex executive calendars, ensuring accuracy and alignment across internal and external commitments* Coordinate domestic and international travel end-to-end, including itineraries, accommodations, ground transportation, materials, and last-minute changes* Oversee logistics for client events, executive meetings, offsites, dinners, and corporate engagements* Support coordination of media appearances (e.g., CNBC, Fox, Bloomberg) for both on-site and virtual segments* Act as a gatekeeper for senior leadership—prioritizing requests, managing access, and safeguarding executive time* Handle high-volume communications, including screening and routing calls and responding with professionalism and informed judgment* Exercise discretion in managing routine matters independently to maximize executive efficiency* Prepare meeting materials, draft agendas, and ensure all pre-read and documentation are complete and accurate* Coordinate meeting logistics including conference rooms, technology setup, and catering arrangements* Review documents and forms for accuracy, completeness, and formatting* Update, compile, and distribute reports to internal and external stakeholders* Maintain confidential records and files related to corporate and executive operations* Provide general office support, including vendor coordination, office supplies, and invoice approvals* Offer flexibility to support occasional evening or weekend needs, including personal or administrative tasks**What You'll Bring to Baird*** Associate’s degree required; Bachelor’s degree preferred* 5–8 years of administrative or executive support experience, preferably in financial services or a fast-paced corporate environment* Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)* Experience working with Salesforce CRM or similar systems* Exceptional organizational skills with strong attention to detail and ability to prioritize effectively* Strong communication skills, both written and verbal, with a professional and polished demeanor* Demonstrated ability to handle confidential information with discretion and sound judgment* Proven ability to manage multiple priorities in a high-pressure environment* Proactive mindset with strong problem-solving skills and a commitment to excellence**Compensation and Benefits*** $100,000 - $140,000 annual base salary* Bonus potential* Compensation and bonus are commensurate with experience, performance, and/or firm profitability* Check out our Total Rewards at Baird, which is a summary of our benefits and compensation #J-18808-Ljbffr