Executive Assistant

Duration: 06 months Job Description Join a dynamic, fast-paced environment as an Executive Assistant III dedicated to supporting senior Creative Operations leaders. This pivotal role demands exceptional organizational prowess, proactive problem-solving, and the ability to seamlessly manage complex schedules and logistics across multiple time zones. If you're a detail-oriented professional who thrives on supporting high-level executives while ensuring smooth daily operations, this is your chance to make a significant impact in a creative, innovative organization. What You'll Do: Manage intricate multi-calendar schedules using Calendar with agility and precision Navigate conflicting priorities and elevate issues when necessary, ensuring leaders stay focused and aligned Prepare and coordinate meeting materials, ensuring all leaders have what they need well in advance Secure room bookings, shared resources, and oversee logistical arrangements for meetings, offsites, and events Liaise effectively with peer administrative teams and cross-functional stakeholders Organize domestic and international travel, expense reports, and security access arrangements Support team events, offsites, and remote collaboration, adapting to diverse working styles and preferences Identify workflow inefficiencies and implement improvements to optimize daily operations Maintain discretion and handle confidential information with integrity and professionalism Required Skills: Over 5 years supporting senior or executive-level leaders, preferably in creative or innovative environments Extensive experience managing multiple calendars and competing priorities Proficiency in our productivity tools (Calendar, Mail, Numbers, Pages, Keynote), Slack, Webex, Airtable, and collaborative apps Exceptional organizational skills with a flexible, adaptable approach Strong communication skills tailored to individual preferences and work styles Ability to work independently, anticipate needs, and problem-solve proactively Experience coordinating virtual and in-person meetings, events, and travel logistics Demonstrated track record of improving administrative efficiency Discretion with sensitive information and ability to thrive in a distributed team setting Nice to Have Skills: Familiarity with creative or media organizations Experience supporting teams across multiple geographic locations, including EMEA and APAC Knowledge of facilities coordination and remote workspace setups Preferred Education and Experience: Bachelor’s degree or equivalent professional experience Other Requirements: Ability to work onsite Tuesday through Thursday in a hybrid environment Flexibility to accommodate occasional after-hours work and travel for events or urgent needs The hourly pay rate range for this position is $50.00 to $55.00 (dependent on factors including but not limited to client requirements, experience, statutory considerations, and location). Benefits available to full-time employees: medical dental vision disability life insurance 401k and commuter benefits Synergis is proud to be an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, ethnicity, national origin, religion, age, gender, gender identity, political affiliation, sexual orientation, marital status, disability, military/veteran status, or any other status protected by applicable law. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the requirements of applicable state and local laws, including but not limited to, the San Francisco Fair Chance Ordinance, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Synergis is a workforce solutions partner serving thousands of businesses and job seekers nationwide. Our digital world has accelerated the need for businesses to build IT ecosystems that enable growth and innovation along with enhancing the Total Experience (TX). Synergis partners with our clients at the intersection of talent and transformation to scale their balanced teams of tech, digital and creative professionals. Learn more about Synergis at #J-18808-Ljbffr