Executive Assistant to the CEO and Office Coordinator

Job Description

Job Description

Executive Assistant to the CEO and Office Coordinator

Los Angeles, CA 

On site, Mon - Fri, 8:30 AM - 5:30 PM (40 hours per week)

About the role

You’ll work directly with our CEO and the executive team, while also being the heartbeat of our office. Your day will move between two modes: supporting the CEO and executive team with calendars, communications, and the details that keep their days running, and being the warm, polished first point of contact for every client and visitor who walks through our doors. 

This is a hands-on role. If you take pride in both the polished client-facing moments and the unglamorous behind-the-scenes work that makes a luxury business run, you'll thrive here. You'll see how a heritage jewelry house actually operates from the inside.

This is a long-term seat, not a stepping stone. We're looking for someone who wants to grow with us and become a trusted part of how the business runs day to day.

What you’ll do

• Manage calendars, scheduling, travel, and meeting prep across the CEO and broader executive team, with the CEO as your primary focus
• Handle personal logistics (reservations, errands, scheduling) for the CEO and family as needed
• Be the first impression for clients and visitors: warm, polished, and discreet
• Answer and route calls, take messages, and manage front desk operations
• Coordinate refreshments and hospitality for client visits
• Keep the kitchen and common areas tidy, stocked, and presentable throughout the day, including refreshments, supplies, and light upkeep
• Take ownership of the broader office environment, keeping it stocked, organized, and beautiful
• Handle mail, packages, deliveries, and vendor coordination
• Support administrative tasks and cross-team coordination as the business needs it

Who you are

• 2+ years in an EA, hospitality, luxury retail, or high-end front-of-house role
• Some college coursework or a degree preferred
• Genuinely organized, with strong attention to detail
• Discreet, with sound judgment about what's confidential and what isn't
• Comfortable juggling priorities across multiple people without losing the thread
• Comfortable owning both polished client-facing moments and hands-on office work
• Strong written and verbal communication
• Fluent in Microsoft Office; quick to pick up new tools
• A warm, professional presence that fits a close-knit, family-run team

What we offer

• $25-$30/hour, depending on experience 
• 16 days paid time off annually
• Generous health insurance contribution (for you & dependents)
• Dental & vision insurance
• Life insurance
• Direct exposure to how a heritage luxury business runs
• A close-knit team where your work is visible and valued

Rahaminov Diamonds is a family-owned luxury diamond house with more than 80 years of heritage. We’re a tight team of 18, and the family is involved in the business every day. Our work reaches clients and collectors around the world, and our pieces have a way of ending up in some of the most recognizable moments in entertainment and fashion. Working here means being close to the craft, the family, and every decision that shapes the brand.

Company Description

Rahaminov Diamonds is a family-owned luxury diamond house with more than 80 years of heritage. We’re a tight team of 18, and the family is involved in the business every day. Our work reaches clients and collectors around the world, and our pieces have a way of ending up in some of the most recognizable moments in entertainment and fashion. Working here means being close to the craft, the family, and every decision that shapes the brand.