Business Operations Administrative Assistant - Construction Division

Business Operations Administrative Assistant – Construction Division (2601625) Position Information Are you highly organized, detail-oriented, and ready to support a team that keeps critical business operations moving? TxDOT’s Construction Division is looking for an Administrative Assistant to manage purchasing, inventory, travel, records, and front office responsibilities while providing responsive support to staff, leadership, and external partners. The ideal candidate works well in a team environment and has a strong quality focus. If you are a proactive problem‑solver with a passion for excellence, we want to hear from you! Compensation Minimum Salary: 48,244.00 Maximum Salary: 76,028.00 Pay Basis: Yearly FLSA Status: Nonexempt Work Location Stassney Hq – Main, 6230 East Stassney Lane, Austin 78744 Travel Yes, 10% of the time; Shift: Day; Onsite Benefits and Perks Retirement Plans Alternative and/or Flexible Work Schedules Paid Leave and Holidays Health Premiums paid at 100% for Full‑Time Employees On‑the‑Job Training Tuition Assistance Program Holistic Wellness Program with Leave Incentives Career Development and Advancement Opportunities Family‑Friendly Policies and Programs Responsibilities Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division. Processes receipts and invoices for payment. Maintains records and inventories of materials, supplies, and equipment. Conducts annual physical inventory, verifies inventory findings, reconciles and enters adjustments in the computer system as needed. Coordinates travel services, including making travel arrangements, securing transportation and lodging services, and submitting reimbursement on the traveler’s behalf. Maintains and updates office files/records/logs and suspense systems and a variety of automated systems in support of inventory, fleet, purchasing, and travel information. Reviews, analyzes, and evaluates program content to monitor and develop administrative policies and procedures. Answers the division’s main telephone line, routes messages, and processes incoming mail. Performs other job responsibilities as assigned. Minimum Qualifications Education: High School Graduate or Equivalent in general education. Experience: 4 years of experience in administrative or clerical support, customer service, business operations, communications, informational, or related experience. (Experience can be satisfied by full‑time or prorated part‑time equivalent.) College education and/or relevant technical training may be substituted for experience on a year‑per‑year basis. Licenses and Certifications Valid driver’s license. Position requires operating a state vehicle. Automated record‑keeping methods. Public relations for maintaining effective working relationships with internal and external groups. Office support procedures, including proper business telephone etiquette and internal communication strategies. Using computers, applicable programs, applications, and systems. Shows initiative and action beyond what is required to improve products or services; self‑starting and completing assignments independently without constant supervision. Physical Requirements and Working Conditions Light work: lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs. Sitting – prolonged periods of time. Standing – prolonged periods of time. Repetitive motion – substantial movements of wrists, hands, and/or fingers. Equal Opportunity Employer Statement The Texas Department of Transportation is an Equal Opportunity Employer. If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Act of 1990. #J-18808-Ljbffr Txdot