Executive Assistant

Executive Assistant

The Associated Press is an independent global news organization dedicated to factual reporting. Founded in 1846, AP today remains the most trusted source of fast, accurate, unbiased news in all formats and the essential provider of the technology and services vital to the news business. More than half the world's population sees AP journalism every day. Why this role matters: The Associated Press seeks a highly organized, proactive and collaborative Executive Assistant to support the Senior Vice President & Executive Editor while partnering closely with other key leaders across News. Based in our New York headquarters, the Executive Assistant will serve as a trusted partner to newsroom leadership, managing complex schedules and priorities, coordinating meetings and travel, supporting special projects and facilitating coordination across teams and time zones. This role follows a hybrid work schedule with regular in-office collaboration with newsroom leadership. The successful candidate will exercise sound judgment, maintain strict confidentiality and anticipate needs in a dynamic 24/7 news operation.

We are looking for someone who is solutions-oriented, detail-focused and calm under pressure, with the ability to manage multiple priorities while maintaining accuracy, professionalism and discretion.

What you will do: Reporting to the Senior Vice President & Executive Editor, you will:

• Manage the complex calendar and scheduling priorities for the Senior Vice President & Executive Editor.
• Coordinate domestic and international travel arrangements, itineraries and related documentation.
• Organize and support meetings, gatherings and special events, including logistics, materials and follow-up.
• Prepare presentations, reports and other administrative materials as needed.
• Handle confidential editorial, personnel and operational information with discretion and professionalism.
• Prepare and submit expense reports and assist with invoice processing.
• Coordinate across departments and global teams to support newsroom operations and leadership priorities.
• Support day-to-day administrative operations, including office supply coordination.
• Perform other duties and special projects as assigned.

Who you are: 3+ years of experience as an executive assistant or in a comparable administrative support role, including experience supporting senior leaders or executives. Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment with minimal supervision. Proven ability to anticipate needs, solve problems independently and adapt quickly to changing priorities. Exceptional organizational skills and attention to detail. Strong judgment, professionalism and ability to maintain confidentiality. Excellent written, verbal and interpersonal communication skills. Advanced proficiency with Microsoft Office Suite, particularly Outlook, Excel, PowerPoint and Word. Experience using Zoom, Concur or similar expense-management systems and workplace collaboration tools. Ability and willingness to occasionally work nights and weekends in support of a 24/7 global news operation. Advanced-level professional competency in written and spoken English. Authorization to work in the United States for any employer is mandatory.

What will set you apart: Experience supporting executives in a fast-paced, deadline-driven or newsroom environment. Experience coordinating complex schedules and meetings across multiple stakeholders and time zones. Familiarity with Slack and other collaborative communication platforms. Comfort learning and using new technologies and productivity tools, including AI-enabled tools.

Location: AP employees are required to work from the offices on a hybrid basis three days per week, on Tuesday, Wednesday, and Thursday.

Why join us: A mission-driven, inclusive environment focused on both individual and collective success. Opportunities for professional development to help you grow your career. Access to tools, mentorship and resources designed to support your success. Salary & Benefits: The anticipated salary range for this position is $80,000 to $90,000, contingent on experience and other job-related factors. Employees are eligible to participate, according to the terms of the official plan documents, in a 401(k) plan and employer-sponsored health insurance plan and are eligible for paid time off and holidays in accordance with AP policy. The Associated Press offers comprehensive benefits, which include: Competitive medical, dental and vision coverage Retirement benefits Company-paid life insurance Paid vacation and sick days Paid parental leave for any new parent Mental well-being resources

AP seeks to build an inclusive organization grounded in respect for differences. We support all aspects of diversity and provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, gender identity, disability, status as a veteran, or other characteristic protected by law.