Executive Assistant / Personal Assistant / Office ...

Executive Assistant to Partner, Prestigious Global Retained Search Firm, New York City/Hybrid A global retained boutique executive search firm — specializing in roles within the Investment Banking, Investment Management sectors — is looking for the person who will sit at the center of one of its most demanding practices. This isn't an administrative seat on the periphery — it's a partnership. Own the Partner's calendar in full — professional and personal — and treat their time as the scarcest resource in the practice. Serve as gatekeeper and trusted liaison to clients, candidates, senior executives, and colleagues across the US and EMEA. Liaise with clients to schedule interviews across multiple time zones using Zoom, Microsoft Teams, WebEx, and similar platforms. Produce the materials that move the business — research reports, weekly updates, client documents, presentations, and executive summaries. Prepare materials and coordinate logistics ahead of client meetings. Keep the database current: adding new contacts, uploading resumes, updating candidate records, and ensuring all meetings are logged. Build domestic and international travel from the ground up, down to the last connection and the dinner reservation. Handle expense reporting and restaurant reservations for both business and personal purposes. Manage the Partner's personal calendar and inbox, staying on top of all correspondence relating to the children — school communication, parent/teacher meetings, birthday party invitations, sports and activities. Liaise closely with the children's nanny on day-to-day scheduling, school appointments, after-school and weekend activities, and school vacation activities. Help the family organize ad-hoc events, such as children's birthday parties, and assist in researching and booking family vacations. Base salary plus bonus, and comprehensive health benefits. 5+ years supporting a senior executive as an Executive/Personal Assistant — experience in Executive Search, financial services, or another professional services environment strongly preferred. ~ Prior experience balancing both professional and personal support responsibilities preferred. ~ Strong academic record; Bachelor's degree required. ~ Advanced command of the Microsoft Office Suite, along with the ability to learn the firm's internal database system. ~ Interest in financial markets preferred. ~ Well-versed in New York's dining and events scene, with a genuine interest in what's new around the city and knowledge of luxury hotels and resorts worldwide preferred. ~ Discretion — comfort and experience handling highly confidential personal and professional information with absolute discretion. ~ Attention to detail — impeccable proofreading skills, especially when it comes to client and candidate-facing documents. ~ Superb organizational judgment — you know what's urgent, what's important, and what can wait.