Administrative Assistant

Position Title: Administrative Assistant Department: Buying office Reports to: Buyer Category: Non-Exempt Location: Valley Stream, NY Position summary: Provides advanced administrative support to our LTC (Liquor, Tobacco & Confection)department Responsibilities: Serves to facilitate any general administrative related issues for the LTC department Develops and maintains the required Excel based reports (ex: inventory, allocations, transfer orders, other relative to the business.) Executes special projects and performs other department related functions as required or directed. Full ownership of, discretion, and use of independent judgment with respect to all data entry responsibilities as they pertain to purchase orders, POS, price changes and daily sales information. Acts as liaison between buying line and store line for all store visits Cross-referencing invoices to POs as received Exercises independent initiative to ask questions and effect changes. Communicate effectively and professionally as needed with vendors (ex: tester requests, pricing/availability reports) Responsible for sku maintenance, with direction from buyers, to include updating product description, cost and retail. Promotional support - setting up promotions in system and run performance reports monthly. Works with Buyers to determine changes to store allocations (min/max) and transfers product with buyer's approval. Assists Buying teams with store openings Participates in assortment review meetings with Buyer(s) and vendor(s), assisting and making suggestions. Experience and Education: Minimum of 1 year supporting a department or a team within administrative/clerical role required. Proficiency in MS Word, MS Power Point and Excel (Pivot Table, V lookup). Strong organizational skills, attention to detail and ability to meet deadlines. Strong written and verbal communication skills. We Offer: Full Time 40 hours/week. Benefits: Medical, Dental, 401K Merchandise Discounts Paid time off and vacations Great work environment To ensure that we continue to hire competent, ethical and trustworthy individuals, all candidates will be required to complete a thorough background check prior to receiving any final offer of employment from International Shoppes.*We are an Equal Employment Opportunity Employer