Executive Assistant- Revenue & Operations- Healthcare/Behavioral

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We are hiring an Executive Assistant for Quadrant Billing Solutions, LLC. This is a high-demand, high-ownership role. It is not a cushy 9–5 “clock in and coast” position. The right candidate understands that supporting executive leadership in a growing healthcare company sometimes means working past standard business hours and occasionally on weekends when priorities, projects, or deadlines require it.

In return, this role offers significant exposure and growth opportunities in behavioral health administration, revenue cycle management, operations, and data-driven decision making. This is an ideal position for someone who wants to break into behavioral health administration, learn fast, and grow alongside the company, not someone looking to safeguard a rigid schedule.

What You'll Do:

Executive & Administrative Support

● Assist with managing 40+ employees through 5 different departments over 2 different companies. Along with managing calendars, meetings, and follow-ups for the CRO and Director of Operations.

● Prepare data and agendas for targeting meetings, track metrics, actions items and maintain organized executive documentation.

● Gate keeper to all facility and billing KPIs; overtime learn and understand how KPI effect revenue performance, and determine data informed decisions.

Hiring & Talent Coordination

● Review resumes, coordinate interviews, and support candidate screening and onboarding logistics.

● Assist with interviews, reference checks, and candidate communication.

Data & Analytics Support (Revenue, Billing & KPIs)

● Pull, organize, and format data from EMRs, billing systems, and reports into executive dashboards.

● Maintain recurring KPI reports for census, collections, VOBs, claims, and reimbursement trends.

● Ensure all reporting is accurate, consistent, and executive-ready. Timelines are non negotiable.

Growth Track

● Begin with data preparation and reporting; progress into trend analysis and data-backed decision support across admissions, billing, operations, and strategy. This position will offer high level of exposure to high level revenue strategy, along with visibility to executives across the organization.

Requirements

● 3+ years in an Executive Assistant, Operations Assistant, Project Coordinator, or similar role.

● Strong proficiency in Google Workspace and/or Microsoft Office, especially Sheets/Excel.

● High level of organization, attention to detail, and ability to manage multiple priorities.

● Strong written and verbal communication skills.

● Comfort working with numbers, spreadsheets, and performance metrics.

● Ability to handle confidential clinical, financial, and HR information with discretion.

Preferred

● Experience in healthcare, behavioral health, or revenue cycle environments.

● Experience supporting C-level or director-level leadership.

● Prior involvement in hiring and interview coordination.

● Experience with EMRs, billing platforms, CRM tools, or reporting systems.

Quadrant Billing Solutions, LLC is a boutique third-party billing company. While we operate as the internal billing team for Quadrant Health Group, we are rapidly expanding and aiming to implement our proven practices at a much larger scale. Our mission is to redefine industry standards and drive innovation in revenue cycle management, ensuring providers receive the highest level of efficiency, accuracy, and financial success.

Quadrant Health Group, Inc. is a behavioral health management group overseeing several facilities across the country, along with a large admissions office and operations hub in Boca Raton, FL. As we continue to grow—with several ongoing projects occurring this year—we need skilled administrative professionals to support various operational areas. This role offers significant opportunities for career growth within our rapidly evolving organization.

#FL

Compensation details: 65000-90000 Yearly Salary

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