Executive Assistant to the CEO

Job Description

Job Description

The Beauty Bank is currently seeking a full-time Executive Assistant to join our team in Mahwah, NJ. The ideal candidate will provide executive assistance for the CEO. The ideal candidate will manage administrative functions of the C-suite. To be successful in this role, they are expected to be highly professional, well-organized with excellent verbal and written communication skills. They must demonstrate a high level of integrity, maturity and confidentiality.

Responsibilities :

• Provide comprehensive support to the CEO and other C-suites
• Manage an extremely active calendar of meetings/appointments by keeping all attendees well informed of upcoming commitments and responsibilities
• Schedule and plan various meetings/appointments, including booking conference rooms, organizing meeting materials and setting up video conferences
• Take minutes on meetings, conferences, and appointments
• Coordinate detailed travel arrangements, both domestic and international
• Acting as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Format information for internal and external communication – memos, emails, presentations, reports
• Screen and direct phone calls and distribute correspondence
• Handle sensitive matters with a high level of confidentiality and discretion
• Provide off-hour support and high level of responsiveness
• Manage one Administrative team member
• Perform other clerical duties as needed

Requirements

• 5-10+ years of experience as Executive Assistant, Personal Assistant or similar experience & 24/7 mentality
• Experience working with UHNI preferred
• Strong work ethic and confidentiality
• Ability to follow directions, take initiative and proactively close loops
• Proficiency in Google Workspace, Microsoft 365, Zoom, Slack
• Experience using AI
• Solid verbal and written communication skills
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Adaptive and flexible mindset
• Outstanding organizational and time management skills
• Bilingual Korean/English preferred but not required

Benefits

• Comprehensive Health Benefits package (Medical, Dental, Vision, Life, AD&D) 

• Competitive 401(k) match

• Paid time off (Vacation, Sick, Holiday, Summer Fridays)
• Monthly birthday celebrations + other fun activities! 

• Daily subsidized meals 

The Beuaty Bank LLC is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other characteristic protected by federal, state or local laws. All employment is decided on the basis of qualifications, merit, and business need.