Accounts Payable Associate II

Accounts Payable Associate II

At Niagara, we're looking for team members who want to be part of achieving our mission to provide our customers the highest quality most affordable bottled water.

Consider applying here, if you want to:

• Work in an entrepreneurial and dynamic environment with a chance to make an impact.
• Develop lasting relationships with great people.
• Have the opportunity to build a satisfying career.

We offer competitive compensation and benefits packages for our team members.

This position is responsible for entering data and reviewing electronic invoicing to achieve accurate and on time payments to suppliers. The Accounts Payable Associate II is responsible for researching any discrepancies through the use of both internal and external contacts. This position is responsible for a high level of productivity along with exceptional customer service to Niagara's suppliers and internal customers.

Essential functions include:

• Process invoices, both manually and electronically, using 3-way match system and 2-way match system and apply payments to appropriate invoices using payment applications such as wires or credit cards
• Handle invoices that require multiple steps, also known as complex invoices
• Enter data accurately
• Research and correct payment discrepancies by working with AP Banking and the Controller Team
• Research and correct invoices that are processed manually and via automation such as: OTM, EDI, OBN and BOTs
• Recommend updates for automation tools such as: OTM, EDI, OBN and BOTs; work with the AP Analyst or Continuous Improvement Team for implementation
• Voice recommendations/enhancements on reporting that will improve time efficiency in AP
• Works with the Continuous Improvement Team and AP Analyst to ensure proper usage and maintenance of automation tools such as but not limited to: OTM, EDI, OBN and BOTs
• Research and correct invoice and payment discrepancies
• Review invoices against payment selection and resolve discrepancies
• Take appropriate discounts and meet payment terms that optimize rebate opportunities
• Perform monthly review of supplier statements and resolve issues with internal departments and suppliers
• Research and resolve complex supplier issues and disputes by coordinating with supplier and internal teams to ensure prompt and effective resolution
• Solve issues through communication with affected internal departments and suppliers
• Maintain and update vendor information in system
• Create and maintain job aids to improve workflow
• Continually review processes, procedures and work habits to improve workflow and cost saving opportunities
• Suggest process improvements to enhance efficiency and accuracy
• Pull reports as needed
• Perform monthly accrual review
• Prepare for Month End Closing:
  • Review Monthly Aging Report
  • Review Prepayments and apply payments accordingly
  • Research invoices in Exception Report and adjust incorrect postings
• Maintain a high level of productivity and strive to meet KPIs
• Provide excellent customer service to suppliers and internal departments
• Ability to perform mathematical computations such as addition, subtraction, multiplication, division, percentages, and fractions quickly and accurately
• Strong problem solving, analytical and multi-tasking skills
• Solid knowledge of and comfort with automation applications such as, but not limited to: Monitor Pro, OACS, Agile
• Intermediate computer program skills in Microsoft Office, Excel and Power Point
• Ability to work independently, and with a team, in a fast-paced, high-volume environment with emphasis on accuracy, organization and timeliness
• Ability to competently use a computer keyboard and 10-key, both, by touch

Only for Travel/Credit Team:

• Assist with the credit card program
• Support the travel platform

Please note this job description is not designed to contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without prior notice.

Qualifications:

• Minimum Qualifications:
  • 2 Years – Experience in Accounting Field
  • 2 Years – Experience in an Accounting Clerk Position, including 3-way match

*experience may include a combination of work experience and education

• Preferred Qualifications:
  • 4 Years – Experience in Accounting Field
  • 4 Years – Experience in an Accounting Clerk Position, including 3-way match

*experience may include a combination of work experience and education

Competencies:

This position embodies the values of Niagara's LIFE competency model, focusing on the following key drivers of success:

• Lead Like an Owner
  • Makes safety the number one priority
  • Keeps alert for safety issues and escalates immediately
  • Effectively prioritizes tasks based on department goals
  • Shows respect to others and confronts interpersonal issues directly
  • Prioritizes resolution of customer issues effectively
  • Responds promptly and honors commitments to internal and external customers
• InnovACT
  • Makes recommendations to continuously improve policies, methods, procedures, and/or products
  • Demonstrates adaptability by reacting appropriately to unexpected changes in situations or circumstances
  • Increases performance through greater efficiency
• Find a Way
  • Seeks to develop technical knowledge through learning from other experts
  • Understands interdepartmental impact of individual decisions and actions
  • Seeks solutions rather than placing blame
• Empowered to be Great
  • Consistently looks for ways to improve one's self through growth and development opportunities
  • Communicates clearly and promptly up, down, and across
  • Communicates effectively to manage expectations

Education:

• Minimum Required:
  • High School Diploma

• Preferred:
  • Associate's Degree in Accounting or working towards this goal

Typical Compensation Range:

Pay Rate Type: Hourly $24.59 - $32.58 / Hourly

Benefits:

Our total rewards package is thoughtfully designed to support both you and your family:

• Paid Time Off for holidays, sick time, and vacation time
• Paid parental and caregiver leaves
• Medical, including virtual care options
• Dental
• Vision
• 401(k) with company match
• Health Savings Account with company match
• Flexible Spending Accounts
• Expanded mental wellbeing benefits including free counseling sessions for all team members and household family members
• Family Building Benefits including enhanced fertility benefits for IVF and fertility preservation plus adoption, surrogacy, and Doula reimbursements
• Income protection including Life and AD&D, short and long-term disability, critical illness and an accident plan
• Special discount programs including pet plans, pre-paid legal services, identity theft, car rental, airport parking, etc.
• Tuition reimbursement, college savings plan and scholarship opportunities
• And more!