Administrative Assistant

Administrative Assistant

Your next career move starts herejoin a fast-growing, industry-leading team where your organizational expertise directly supports critical energy and infrastructure projects across the country.

About the Role

Asplundh Electrical Testing (AET) is seeking a highly organized and proactive Administrative Assistant to support our growing operations team. This role is critical to ensuring smooth day-to-day business functions while providing direct support to leadership, field operations, and customer engagement efforts.

This position is ideal for someone who thrives in a fast-paced, detail-driven environment, enjoys supporting field and technical teams, and takes pride in keeping operations running efficiently behind the scenes.

At AET, safety, precision, and service excellence drive everything we do. As part of a NETA-accredited electrical testing organization, you will contribute to supporting projects across the utility, energy, data center, and industrial sectors.

Position Details

• Full-time, permanent, onsite position with benefits
• Schedule: MondayFriday, 8:00 AM 4:30 PM (excluding holidays)
• Overtime is not typically required
• This is an in-person role; relocation is not available; local candidates only

What You'll Do

• Provide day-to-day administrative and operational support to AET leadership and field teams
• Manage ad hoc projects and administrative priorities for the Area Manager and operations team
• Prepare reports, track metrics, and perform data analysis (Excel and Salesforce experience preferred)
• Serve as the front office point of contact:
• Answer calls
• Greet visitors
• Manage mail and deliveries
• Maintain office supplies, vendor relationships, and facility needs
• Coordinate logistics for:
• Internal meetings
• Field operations support activities
• Offsite events and team functions
• Review reports, test documentation, and deliverables for accuracy and consistency
• Support customer engagement efforts, including:
• Trade shows
• Client meetings
• Event logistics (travel, lodging, materials)
• Assist with NETA certification coordination for field technicians (training tracking, documentation)
• Manage calendars, schedule meetings, and coordinate appointments for leadership
• Maintain organized digital and physical filing systems in line with company policies
• Process:
• Invoices
• Expense reports
• Budget tracking support
• Partner with vendors for office services, maintenance, and supplies
• Support safety documentation, compliance tracking, and operational processes
• Assist with new hire onboarding, orientation scheduling, and personnel documentation
• Help coordinate team engagement activities and company events

What You Bring

• Associate degree in business administration or related field, or equivalent experience
• Strong proficiency in:
• Microsoft Office (Excel, Word, PowerPoint)
• CRM systems such as Salesforce (preferred)
• Proven ability to:
• Manage multiple priorities simultaneously
• Stay highly organized in a fast-moving environment
• Maintain strong attention to detail
• Excellent written and verbal communication skills with professional presence
• Strong problem-solving mindset with the ability to identify and improve processes
• Customer-service orientation with a collaborative, team-first attitude
• Ability to handle confidential information with discretion
• Experience supporting events, travel coordination, or field operations is a plus

Compensation & Benefits

• Competitive hourly rate: $25 $30 per hour (Based on experience, qualifications, and market considerations)

• Medical, dental, and vision coverage starting day one
• Retirement plan for long-term financial security
• Company-provided life insurance
• Supplemental life insurance (employee, spouse, and child options)
• Short- and long-term disability plans
• Voluntary Aflac supplemental insurance programs
• Paid time off and paid holidays
• Pre-paid legal plan
• Employee Assistance Program (EAP)
• Employee discount programs and additional resources

About Us Asplundh Electrical Testing (AET) has been a leading provider of independent electrical testing services since 1981. Headquartered in Foxboro, MA, with regional offices across the country, AET specializes in substation commissioning, acceptance testing, and maintenance for clients in electrical transmission, distribution, and generation. As a NETA-certified company and a member of Asplundh Engineering Servicesa subsidiary of Asplundh Infrastructure GroupAET is committed to delivering reliable, high-quality services at competitive prices. An Asplundh Company As part of the Asplundh family, AET benefits from extensive resources and a century of experience. Together, we provide utilities with comprehensive end-to-end services, from design to construction, testing, and maintenance, ensuring reliability and peace of mind. Our Commitment At AET, we believe in tackling challenges together with our customers, leveraging our collective experience and resources to achieve success in every project.

We offer a competitive range of benefits to support our employees' health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment. For more information on the benefits available for this role, please contact the recruiter or hiring manager.

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling View phone number on click.appcast.io. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees. An Equal Opportunity Employer.