Executive Assistant

divh2Executive Assistant/h2pSupport senior leadership with administrative tasks, including:/pulliComplex and fast-changing calendar management for internal and external meetings/liliServe as the primary point of contact for leadership communications/liliAssist with organizational and business functions of the department as needed, including drafting correspondence, memos, agendas, presentation decks, tracking precedents, and setting project milestones and/or communications/liliLiaise with internal executives, teams, as well as external partners to establish seamless communication, working across multiple time zones/liliManage travel arrangements (including global travel) and expense reports and submission/liliSecure office and seating with internal systems/liliManage the departments TE, including creating monthly pacing reports/liliAnticipate leadership needs and proactively address issues and opportunities/li/ulpLogistics Management for Onsite / Remote Meetings and Events:/pulliPrepare agendas, send meeting requests, confirm attendance, reserve meeting space, and coordinate with IT for technical needs (e.g., video conferencing, shared drives)/liliManage catering, supplies, and equipment for meetings/liliPlan regular team meetings, offsites, social events, and division events/liliCoordinate visitor logistics, including scheduling, greeting, and escorting/li/ulpWhat We Are Looking For:/ppRequired Qualifications:/pulliBachelors Degree/lili5+ years of executive assistant experience; supporting C-suite executives preferred/liliStrong proficiency in Microsoft Office (Teams, Outlook, OneDrive, Word, Excel, PowerPoint) and expense management tools/liliExcellent written and verbal communication skills/liliStrong interpersonal skills with the ability to engage across diverse teams and stakeholders/liliAbility to exercise discretion and handle confidential information/liliStrong organizational skills with the ability to prioritize and multitask effectively/liliProactive mindset with strong ownership and attention to detail/liliAbility to manage meeting logistics end-to-end, including preparation and follow-ups/liliComfortable working in a fast-paced, high-pressure environment/liliConfident in seeking clarification and managing priorities/liliStrong work ethic, resourcefulness, and forward-thinking attitude/liliAttendance required as per hybrid work policy/li/ulpAbout Us:/ppFounded in 2009, IntelliPro is a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. We continue leading global talent solutions with a dynamic presence in over 160 countries, including the USA, China, Canada, Singapore, Japan, Philippines, UK, India, Netherlands, and the EU./ppIntelliPro, a global leader connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility./p/div