Front Office Assistant - NYC

Job Description

Job Description

Job Description / QualificationsJapanese regional bank seeks a Front Office Assistant.

Position Title: Front Office Assistant (non-exempt)
Reports to: Assistant General Manager
Work hours: 8:45AM - 5:00PM
Location: Midtown, Manhattan / Office
Benefit: Insurance 100% covered by the company, 12 days of PTO, Sick leaves MAX 12 days/yr

General Position Summary
This position is responsible for assisting the Bank's Front Office (Money Market and Loan sections). Duties for this position include creating dealing tickets and preparing various reports, etc.

Money Market
Oversees funds' positions, drafts daily funding plan and communicates with manager before any final actions.
Executes deals with brokers and banks, etc. under the manager's direction; enters information into an excel sheet and maintains in a shared file.
Creates dealing tickets and any other necessary documents.
Assists managers in making funding for the Branch's assets properly and efficiently.
Performs reconciliation between reports from Back Office and excel sheets.
Files and maintains documents and electronic documents.
Performs any other additional duties assigned by manager and assistant general manager.
Provides assistance in absence of manager or assistant general manager.

Loan & Deposit

Assist managers in collecting loan information from counterparties.
Assists managers in preparation of loan agreements and other related documents.
Performs necessary data entries to prepare various loan related reports.
Prepares various loan related reports, such as Loan Exposure for Residence and Non-Residence, various reports for financial statement, self-assessment, loan detailed statements, etc.
Provides assistance to prepare any other required/requested reports.
Performs loan administration works such as covenants checks.
Files and maintains documents and electronic documents.
Performs any other additional duties assigned by manager and assistant general manager.
Provides assistance in absence of manager or assistant general manager.

Other & Miscellaneous

Translates documents for front office and other offices.
Makes Asset and Liability Management reports.
Provides assistance to managers in negotiation with local banking authorities and external auditors, attends meetings, prepares various documents for audits/inspections.
Provides advices to trainee about front office jobs.
Makes manuals about her own daily jobs such as loan and money market transaction.
Attends Managers' meeting as an observer and makes minutes.
Seeks constant improvement, more efficient and less expensive ways and means in work processes.
Performs special projects and other miscellaneous duties as assigned by manager and other senior company management.
Maintains high ethical standards in the work place.
Reports all irregular issues and problems to management for solution.
Maintains good communication with other managers, internal staff & outside contacts.
Complies with all company policies and procedures.
Responsible for maintaining a clean and safe working area.

Job Dimensions (skills, knowledge & abilities)

Essential Job Skills
Accuracy, Attendance & Punctuality, Attention to Detail, Bookkeeping, Communication (Speaking, Reading, Writing) in English, Confidentiality, Dependability/Reliability, Ethics, Flexibility/Adaptability, Initiative/Follow Through, Judgment, Listening & Understanding, Math skills: Basic, Multi-Tasking, Office Equipment Usage, Proficiency in Microsoft Excel (data entry, basic formulas, and data analysis), Planning & Organizing, Problem Solving, Relationship Building, Team Participation, Time Management.

Compliance & Reporting

Compliance
Performs duties to meet requirements of compliance manual, BSA/AML policy and applicable laws, regulations and any other required rules.
Participates in trainings related to BSA/AML, other regulations and procedures.
Verifies incoming and outgoing wire transfers to assure they are compliance with regulations, such as OFAC and BSA/AML regulations.
Reports any claims and complaints from clients to management.

Reporting (violations of laws, regulations, policies or exceptions)
Reports findings to the immediate supervisor/manager or the Compliance Officer.
Reports to the Compliance Officer if the finding is related to the immediate supervisor/manager.
Reports to the Deputy Compliance Officer if the finding is related to the immediate supervisor/manager and the Compliance Officer.
Reports to the General Manager if the finding is related to the Compliance Officer, the Deputy Compliance Officer and the immediate supervisor/manager.
Reports findings to the immediate supervisor/manager or the Compliance Officer.
Reports to the Compliance Group and/or the International Finance Group at the Headquarters in Japan in case the finding is related to the Compliance Officer and/or the General Manager.

Minimum Qualifications

Education Requirements
High school diploma or general education degree (GED); or related experience and/or training; or equivalent combination of education and experience.

Work Experience Requirements
No prior related experience or training required.
Previous experience in general assistant function is a plus.

Supervisory Responsibilities

None

Certificates / Licenses

None

Work Environment & Physical Demands

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential job functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Work is performed in an office environment with quiet to moderate noise levels.

Tools & Equipment Used
General office equipment including phones, fax, copier, scanner, personal computer, typewriter, calculator, etc.
Software includes the use of Windows operating system, MS Office applications

Travel & Driving Requirements
Travel and driving is not an essential requirement for this position.

Essential Physical Tasks
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential job functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this position, the employee is required to frequently sit and occasionally must stand, walk, use hands and fingers and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

Specific vision abilities include the ability to read and analyze data in hard copy and on a computer screen, measure or identify using eyesight and adjust vision focus.

The above job description identifies the essential job functions and skills needed by the person or persons assigned to this position. These job functions and skills are not intended to be a complete and exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The information contained herein is subject to change at the company's discretion.