District Secretary

Salary : $111,051.20 - $134,971.20 Annually
Location : District Center; 1331 Concord Avenue, Concord, CA
Job Type: Full-time
Job Number: 730 - MS - 2026
Department: General Management
Division: General Management
Opening Date: 06/09/2026
Closing Date: 6/28/2026 5:00 PM Pacific
Max Number of Applicants: 150


GENERAL JOB FUNCTION
About CCWD

Contra Costa Water District (CCWD) provides safe, reliable, high-quality water and related services that support the health and vitality of the communities it serves. Through responsible stewardship of both its infrastructure and its people, CCWD is committed to building and sustaining a skilled workforce prepared to meet today's needs and tomorrow's challenges.

Why Work Here

• Meaningful Public Service
  Play a direct role in supporting safe, reliable water service that protects public health and strengthens the communities we serve.
• Collaborative, Mission-Driven Culture
  Work alongside dedicated professionals who value integrity, accountability, innovation, and continuous improvement in service to the public.
• Competitive Total Rewards & Professional Growth
  CCWD offers a comprehensive compensation and benefits package, including competitive pay, medical/dental/vision coverage, retirement benefits, paid leave, and opportunities that support ongoing professional growth.

The Opportunity

CCWD is seeking a District Secretary to join the General Management team, reporting to the Executive Management Analyst and working onsite at the District Center in Concord, California. The District Secretary serves in a highly visible and trusted role, performing a wide range of administrative, clerical, and coordination functions in support of the Contra Costa Water District's five-member Board of Directors. This position plays a critical role in ensuring the effective administration of Board business, maintaining official records, supporting compliance with public meeting requirements, and facilitating communication between the Board, CCWD staff, and the public.
Why You'll Enjoy This Role
Public Service, Organization & Impact

• An opportunity to be an integral contributor to the public process while organizing, prioritizing, and tracking multiple meetings and events.
• Play an important role in supporting transparency and accountability for CCWD's community through well-run public meetings and accurate records.

Collaboration & Professional Growth

• Connect with a broader network of City and Special District clerks through training, collaboration, and shared learning opportunities.
• Be part of a supportive professional environment that values accuracy, service, and continuous improvement.

EXAMPLES OF DUTIES
Key Responsibilities

• Provide primary support for scheduling meetings, tracking, and organizing travel arrangement for a five-member Board of Directors.
• Manage board meeting agendas through Granicus software, developing action minutes, and public positing of bi-monthly agenda packets.
• Serve as official recorder and maintain tracking for all Contra Costa Water District contracts.

For a full description of examples of duties, please refer to the job descriptions by visiting the following:

MINIMUM QUALIFICATIONS

Training: Equivalent to completion of the twelfth (12th) grade supplemented by college level secretarial coursework.

Experience: Five (5) years of advanced level secretarial experience, including at least two (2) year of experience preparing agendas and minutes and functioning as a recording secretary for public meetings.

Licenses and Certifications:

• Possession of a valid California driver's license to be maintained throughout employment.

For a full description of required knowledge, skills, and abilities, please refer to the job descriptions by visiting the following link:


Possession of the minimum qualifications does not guarantee an invitation to the next step in the selection process. All candidate materials will be carefully evaluated and only those considered best qualified will be invited to the next step in the selection process . The application deadline is 5:00 p.m. on Sunday, June 28, 2026, or the first 150 qualified applications received, whichever comes first

ADDITIONAL INFORMATION

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing and walking between work areas are required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.


ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may work in the field and may be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, vibration, chemicals, mechanical and/or electrical hazards, hazardous physical substances and fumes, dust, and air contaminants.


WORKING CONDITIONS
Work on an alternative work schedule and/or on evenings and weekends may be required as job duties demand. The position is eligible for overtime in accordance with established laws, regulations, policies, and procedures.

EQUAL EMPLOYMENT OPPORTUNITY
Contra Costa Water District is committed to equal employment opportunity for all employees and applicants. We prohibit discrimination based upon race, color, religion, marital status, age, national origin, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other actual or perceived status protected under federal, state, or local law. Employment decisions are based on individual qualifications and performance.


DIVERSITY, EQUITY, AND INCLUSION
One of the many CCWD goals is to pursue organizational excellence through diversity, equity, inclusivity, leadership, and professionalism. We recognize the strengths of staff creativity, innovation, problem-solving, and improved decision-making resulting from diverse perspectives, and we strive to be a culturally diverse organization that values, recognizes, and supports inclusion.
CONVICTION HISTORY
A condition of employment for all CCWD positions includes successfully passing a Department of Justice Live Scan fingerprint check and completion of the federal Employment Eligibility Verification Form I-9. Additionally, in compliance with federal law, CCWD participates in E-Verify.

DISASTER SERVICE WORKER
All CCWD employees are designated Disaster Service Workers through state and local law. As such, CCWD employees may be called upon to support the activities of CCWD during an emergency situation.

Applicants requesting reasonable accommodation during any phase of the recruitment process should contact Human Resources at View phone number on click.appcast.io.
In addition to a competitive salary, the Contra Costa Water District offers an excellent benefits package!
Confidential Unit positions benefits include:

Health & Insurance Benefits

• Employer-paid medical, dental, vision, and life insurance
• Employer-paid short-term and long-term disability insurance
• Voluntary participation in Flexible Spending Accounts (FSAs) for dependent care and healthcare reimbursements
• Employer-paid Employee Assistance Program (EAP) offering counseling and referral services for employees and eligible dependents
• Health Insurance Credit for employees and/or eligible dependents who have other group medical benefit coverage

Retirement & Financial Benefits

• Voluntary participation in the 401(a) and 457(b) deferred compensation plans, with up to a 4% employer match
• Participation in Social Security and Medicare
• Defined benefit retirement plan with reciprocity through California Public Employees' Retirement System and CalPERS reciprocal agencies
  • Reciprocal agency service does not count toward the 5-year or 10-year vesting requirement for fully paid retiree medical
  • Employees with classic reciprocity are eligible for a 2.35% at 55 retirement formula
  • New hires not eligible for classic reciprocity are covered under the 2% at 62 PEPRA defined benefit formula
• Employer-paid retiree health insurance for retirees and eligible dependents
  • Confidential employees currently contribute 2.6% of base pay on a pre-tax basis for this benefit
  • Employees hired on or after January 1, 2016, are subject to a 10-year District service vesting requirement to qualify for fully paid retiree medical upon direct retirement from CCWD
  • The CCWD provides California Public Employees' Retirement System medical benefits

Paid Leave & Work-Life Balance

• 12 paid holidays annually
• Floating leave based on classification:
  • 16 hours per year for exempt positions
  • 24 hours per year for non-exempt positions
• 48 hours of paid administrative leave annually for exempt positions
• 40 hours of vacation credit upon hire
• Vacation accrual of 10 days during the first year, increasing to 15 days per year beginning in year two, with additional accrual increases thereafter
• 96 hours of sick leave accrued annually

Wellness, Development & Additional Perks

• Extensive Wellness Program, including 50% employer-paid gym membership reimbursement up to $40 per month
• Educational Assistance Program providing up to $3,000 per fiscal year, per employee
• Free admission to Los Vaqueros Reservoir, offering recreation areas, fishing, boating, and hiking trails
• Bilingual services pay
• And more

For additional information and the full details, eligibility, and provisions regarding the CCWD's applicable benefits package for Confidential Employees, please visit:
01


This position requires five (5) years of advanced level secretarial experience, including at least two (2) year of experience preparing agendas and minutes and functioning as a recording secretary for public meetings. Do you meet this requirement?

• Yes
• No

02


Please select all software products you have used in a professional work environment (select all that apply).

• Excel
• Word
• Outlook
• PowerPoint
• Teams
• SharePoint
• None of the above

03


This position requires frequent interaction with CCWD staff, Board members, consultants, public agencies, and members of the public. Please describe your experience building and maintaining professional relationships with diverse stakeholder groups. Include examples of preparing correspondence, communicating by phone, coordinating meetings, and preparing meeting notes or minutes.
04


Please describe your experience speaking before groups and representing your employer in professional, business, or public meetings. Include the types of audiences, your role, and the frequency of these presentations or meetings.
Required Question